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The application is divided into the following modules :
1. cash registers ;
2. Table reservation ;
3. CRM & Marketing ;
4. Staff Planner ;
5 . timesheets ;
6. Personnel file ;
7. Information Management ;
8. Purchasing and inventory management.
Additional Project Description:
01/08/2014 at 9:28 EST
1 Introduction 2 Requirements for quotation 3 The application outlines 4 Availability of the system 5 Description per module 5.1 Module : Cash 5.2 Module Table reservation 5.3 Module CRM & Marketing 5.4 Staff Scheduler Module 5.5 Module timesheets 5.6 Staff Module Unit 5.7 Information Management Module 5.8 Module Purchasing and Inventory 6 App's 6.1 Ordering App 6.2 Public Order App 6.3 Interactive E - menu introduction This functional description describes in outline the desired specifications of a software system specifically for the hospitality industry . The initiator , I want this application and accompanying website in-house with the source code . This document is intended to provide the ability to give off. Founded a price indication for the application to realize potential software builders At a later stage, this drive will be further elaborated by the software manufacturer . Requirements for the offer Potential suppliers are invited to consider the following points in their response : - A specified open calculation , the estimated hours and costs per module and the basic application are visible ; - What documentation you provide in the application ; - The delivery and payment terms handling ; - Which tests you will perform and how reports the findings of this to the client; - The development platforms , databases and similar use in development; - You must provide the required hardware capacity indication . The application outlines The application consists of two parts , a website and an e-commerce platform and the
application itself . In the remainder of this document, these components will be referred to as an ' the website' and ' application ' . The website has a function as an e - commerce platform . Users should be able to register on it and then possibly to order . Desired modules and later hardware After ordering and paying customers get access to a protected shared the website where the customer can download the software , install it locally and validate using a license key . This license key that protects only the purchased modules and functionality can be used. Also, the customer can download a personalized invoice on the website . The payment methods have yet to be determined. Overall, the website will have an informative function with information about the application and a written part that protects customers only accessible via login to the handling of orders and delivery of the software . Regular maintenance of the site must be performed by the administrator of the website and for that reason the website will be a common CMS system . Provide For the purpose of registration of the customer and billing information , the website will need to have a database maintenance functions . Within the application should be possible for the hospitality industry to perform various functions. Specific business from The application must be used on smartphones and tablet PCs . The maintenance section , the customer will be able to run . On a normal laptop or desktop PC The appearance of the application needs to adapt to a certain extent by the user . It should be especially thought of using background colors and logos , so that the user can display . His own style within the application Functionally , the application is divided into a number of modules that the client can purchase separately from each other. Obviously there is a relationship and dependence between a number of modules, some modules can be no other functionalities not be used. For example , it is not possible to use without it. Module product management stock records The application is divided into the following modules : 1. cash registers ; 2. Table reservation ; 3. CRM & Marketing ; 4. Staff Planner ; 5 . timesheets ; 6. Personnel file ; 7. Information Management ; 8. Purchasing and inventory management. The individual modules are further elaborated in this document . Availability of the system The system will be made available ' as a stand - alone application , which can be used on a
PC at the client installed. Periodically, the system connects to the back- office system of the client to check . Validity of the license If the license is not valid, a warning is displayed so that the customer still can pay and register the software within 24 hours. If not , the software will have to go . ' Locked ' If the customer later still registers the software will be available again. The " system lock " of the application will be . Therefore hardcoded built Description of each module Module : Cash The purpose of this module is to depict the application . The table layout , seating arrangement and menus of the restaurant This module is the basic module of the application . This module includes the following features • The ability to capture the floor plan of the restaurant table • A table / customers Memory • A table plan with an overview of occupied and free • A function to see what the order is per table • A function to divide or move a table and the possibility for debtors to transfer • A registration function for patrons / debtors classification of Free coupon layout • A free screen layout • Extensive authorization function for employees • The ability to set the shortcuts for combinations such as 3 - course menu , menus , etc. • On / off cash register with name • Text messages , for example, bar or kitchen (including the ability to print it there ) • Payment functions as specified , splitting and partial payment • Order Functions on the table name , customer , direct, pickup or delivery • Interface with POS system • pay with Groupon , voucher , discount coupon, voucher , or make your own coupons • Link with multisafe ( www.multisafepay.com ) • Pin and cash payments • Interface with POS system Module Table reservation By means of the reservation module, reservation table can be quickly and easily be recorded. At the level of the table • A reservation function which reservations can be recorded in the inspection reservations and a table can be assigned • The reservation function should be simple and easy • It must be possible to link new or existing relationships to tables • Times / date and the number of people entering • Multiple tables in a reservation books • Confirmation letter or email and print instantly update the calendar feature of the system
• Easy to move and cancel reservations • Reservation Summary View by date in list form and in the form of the map . Module CRM & Marketing By means of this module may be able to manage and to be able to perform. Marketing actions clients and relations • discount per customer • Sales data online orders • A digital stamp card ( eg 11th drink is free ) • A discount amount or percentage of customers • A coupon for a free product or discount and coupon campaigns • Personalised use the application through a secure loyalty . • save points / money • Direct mailing functions possibly linked with Outlook • SMS actions • Online profile for each customer . Here are the advantages and actions, saved or redeemed points , and ( consumed ) balance on the customer card real time to see. • Ability to n - 1 relationships to be able to explain : o Peter always comes along with John o Mr X 's manager of client Y o Mrs A is the contact person for Company B , but is also the treasurer of the organization C o Customer R has the same email address as a customer S Staff Scheduler Module With the staff planner quickly and easily can be scheduled . Immediately visible who is available . Employees can see grate directly online . • Registration of employees with contact and calendar function for recording availability • Employees everywhere can check the schedule online and on their smart phone / Outlook calendar • Quickly see who is available when • Employees texting or what's app and to work • Staff must be able to respond to open services • Plans on the basis of the expected revenue • Weather forecast visible in planning module timesheets The planned and actual hours worked are made transparent through this module , optionally also a link with a salary package should be made available. • Easy and fast manual hours worked per employee be able to capture or modify .
• timekeeping clock based on the cash register with a unique number / magnetic • Hours to be approved by manager well • Quickly see the differences between planned and hours worked • Easy export to Excel or . CSV format Optional link to ROOS payroll through APIs Module Personnel File • All data of an employee in one place • Reminder at end of contract • Employees can themselves online form and change their name and address information Module Management Information • A Management Dashboard with performance counters • Clearly see how the staff behaved relative turnover • By automatically Checkout link turnover in the system and available for export in Excel . Csv format • Set up speed and user budgets and forecasts • Cash Connection with sales per hour instead of a day for even more detailed insight Module Purchasing and inventory purchase • Capture data provider • Quickly create purchase orders based on items sold ; • Books order by ordering direct product advice or file ; • Tempered order at once the stock of books • Multiple suppliers per product , with its own recording and purchase order number ; • Easy to switch between main supplier and bijleverancier ; • Language order by vendor adaptable ( eg English) ; • PDF of the order form via email to vendor or through other links Direct receipts and stock movements ; • Price adjustments possible when booking revenue; • Understanding of all product changes • product details • Article code , free or automatically • Auto sales price including VAT and excluding based fees : • Market price at the specified margin ( % ) in • Order and stock unit; • Preferred stock levels; • Purchase ; • Cost ; • Discount group purchase / sale ; • Margin money ;
• Margin percentage of procurement; • Margin percentage of sales ; • Maximum discount rate; • Minimum order quantity ; • Minimum stock ; • Description; • Department ; • Place stock item , eg warehouse, freezer cell , cold storage • Sale ; • Stock control ; • Stock value ; • Free stock . App's In addition to the above modules of the software about 3 app are planned in re lation to the hospitality application . The general requirements for this application are the following : • Available under iOS / Android and Windows Mobile • Adaptable to the corporate customer Order App The objective of the system app that can be controlled through this app so customers can take orders through devices and transmit data. Availability of catering application made The catering is an application management component should include where the data for the system app can be managed . Login to access name and password Report table number To a certain extent to adapt to house style Management of products and prices ( menu ) Ability to drill down on product descriptions , ingredients and allergens Several texts by product Supplements per product or product Ability to block products that are not in stock temporarily Possibility for discount prices with from / to date and / or time Inspect the customer 's registration of the trade application Registration for the bonus points and systems of the hospitality industry application Public Order App Through this app , customers can order the table using their smartphone. This app is basically a kind of copy of the Order App but with a more limited set of available features . Report table number To a certain extent to adapt to house style
Management of products and prices ( menu ) Ability to drill down on product descriptions , ingredients and allergens Several texts by product Supplements per product or product Ability to block (display only) products that are no longer in stock temporarily Possibility for discount prices with from / to date and / or time ( Display only) Interactive E - menu Using this module, the customer has the opportunity to ask . Interactive menu at the table together menus See http://www.youtube.com/watch?v=dp-D7aHzr6Q . Should be whether such E - menu should be whether a possible link with existing products and integration with the catering system is realized . Built himself considered