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The Software is a web-based event management database system designed with Latex and Sequel coding languages that integrates and automates scheduling, reporting, and accounting. It offers a broad range of event management features such as event templates with date/time offsets, event request letters, event confirmation, program specification letters (i.e., welcome letters), contact information, and the automatic generation of various reports (e.g., room lists, rosters, name tags, meal sign-up sheets). Event-specific data types consist of lodging, dining, touring, lectures, meeting rooms, coordinators, and transportation, each of which are program specific. Vendor-specific data consist of resources, bookings, memoranda of understanding, invoices, and pricing. Each of these event- and vendor-specific data types can be analyzed through several view screens to insure all events are secured in a timely fashion. The Software would be a useful database for any event management business, including tour, hotel and restaurant management companies.
In order to be attractive in the event management software market, the Software will need to add several essential features. One of the features needed includes cross-functionality with other systems. This functionality ranges from exporting data into an excel sheet to working alongside at home accounting software such as Quickbooks. This allows the event management software to accommodate the client’s legacy system and or network. Currently the software only has the functionality to export data to excel and generate PDF reports. It is important to for the Software to communicate with external accounting programs such as Quickbooks.
A rough estimate is needed for the amount hours needed to incorporate this functionality in the Software.