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An administration tool to manage all types of communications (Word, Excel, pdf, jpeg, voice files, notes and texts) with various individuals and organisations. Functions to include:
1) Hold a large number of contacts and their relevant contact details
2) The facility to generate a reference number, date, subject and brief description per each communication
3) The facility to view, sort between dates and export communications with a particular contact to Excel in a specific format showing reference number, date, subject and brief description so a list can be printed.
4) The contact to preferably use a login facility to register their communication and upload files
5) The facility to import emails and attachments or scanned copy of posted mail if the contact does not use their login
6) The facility to inform parties by email notifications once a communication has been added / registered
The requirement is almost exactly how Freelancer / Vworker messaging works (or used to work). It was possible to scroll up and down to see messages and relating uploaded files and dates between Employer and various Freelancers.
The overall concept is to manage all communications with each contact in an efficient and structured manner so summary tables can be created instantly rather than ploughing through hundreds of emails and letters. There are very valid commercial applications for this software and arrangements can be made to share the rewards