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Government Proposal Writer
Must have previous experience in proposal writing or technical writing
General Proposal Sections
• Executive Summary
• Technical Approach
• Management Plan
• Staffing Plan
• Project References/Past Performance
• Phase Plan
• Quality Control Plan
• Surge Plan
• Training Plan
Must have a creative mind capable of understanding a solicitation requirement. Then create the solution by graphically demonstrating the process via Microsoft Visio Flow Chart in a neat sophisticated manner.
Be able to index and outline the entire proposal in clear organized format from Title page, to table of contents to executive summary, to proposal body.
A serif typeface such as Times Roman
– 10-12 point type
– A column width of 50-60 characters (either double column or “scholar’s margins”)
– Margins of at least .5”
– The use of color whenever possible
– Extensive use of graphics
– Full use of front matter (Table of Contents, List of Figures, etc.)
– “Navigation aids” such as a cross-reference Matrix
– Appendices for data that must be provided but disrupts our solicitation response’s
Create a Cross Reference Matrix
What is a compliant response in the body of the proposal?
A compliant technical proposal response – i.e. one
that meets all of the procurement/solicitation requirements – is a minimal starting point for
winning. Proposed innovative solutions are also a prerequisite to being a contender. To win, our
proposal must also sell our message. For example, a winning proposal must answer the
questions, “Of what benefit is our innovative solutions to the procurement agency; how does it
meet the requirements; and why is it better than a competitor’s solution?”
Understanding how to organize our information around the requirements of the designated
evaluator can help improve any type of solicitation response.
Our solicitation response should answer our customer’s questions
about us and our offering
To persuade the customer, our solicitation response must anticipate and answer their questions.
Our solicitation response should be laid out to provide clear answers and terms for doing
business. This the reason to follow the formatting instructions of the stipulated guidelines
presented in the solicitation.
Here is a list of typical questions that will be answered in our solicitation response:
Who are we?
Why are we sending them this solicitation response?
What will the customer get? (products, capabilities, services, deliverables, etc.)
How will it benefit them?
How will we manage delivery/fulfillment?
How long will it take?
What are the risks (financial and performance) and what will we do to mitigate them?
Who will work on the project?
Who will manage the project?
What experience do we have with similar projects?
Can we provide references/testimonials?
How will we ensure quality and customer satisfaction?
How will we know/measure success?
What will the customer will have to do or supply?
What options do they have to choose from?
What considerations will they have in the future?
Do we have any other relevant capabilities or resources?
What assumptions did we make to write the solicitation response?
How much will it cost?
What payment terms do we offer?
Are there any legal/contractual requirements or considerations?
If you have not done this type of writing before it is entirely unlikely you will be selected for this work. Also if you claim to have this experience you must present your portfolio so we can judge your previous proposal writing.