9 Tips To Improve Quality of Data Entry With Outsourcing

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The Internet has created many opportunities for organizations to connect with diverse customers, especially through social media sites like Facebook, Instagram, LinkedIn, and Pinterest. But there is a great deal of competition in the business world, and to keep up with the ever-evolving business atmosphere, more and more companies are delving into data entry outsourcing.

Not every organization's data is outsourced, but there is data that some businesses simply cannot handle in-house, either because the data is too bulky or the number of staff required to handle it is restrictive. Another reason is that handling the data in-house could cost the company man-hours that would be better used completing other tasks. The outsourcing of data entry becomes a useful way to avoid this excess outflow of resources. It has to go hand-in-hand with the growing requirements of the business. No longer viewed as a trend, outsourcing has become a necessity in many firms in the UK, and many reputable outsourcing operators are reaping the rewards.

Maintaining accuracy in data entry is of the utmost importance, as every piece of information is key to making decisions for the business. It is, however, not a simple task as the data entry operators work with huge blocks of work, and the chances of inaccurate entries may increase because of the workload. These small errors can significantly upset the whole system, resulting in incorrect and poor business decisions. Poor decisions can affect a company tremendously with regard cost, and the possible loss of clientele.

The following tips could help you to improve data entry via outsourcing:

1.     Do not Overload

Give the outsourcing provider enough time to provide you with quality work. Any organization outsourcing data entry should not set unrealistic targets or unattainable time limits. Doing this will increase the chances of errors, as the data entry operators may rush to finish the work within your specified time limit.  

If the work is more than the operators can handle, get more operators and delegate efficiently among them. Data with errors may lead to your organization making wrong decisions - and that could cost you more money to make it right, or make you lose valued clients.

2.     Conducive Work Environment

In-house data entry operators need to work in comfort, and it is up to you to provide a healthy and comfortable environment for them. A good workplace with comfortable chairs, good desks, and timely breaks will go a long way towards ensuring they retain their focus and produce the accurate results you need.

The same goes for your data outsourcing provider. Before you hire an outsourcer, make sure the staff that will deliver your work has a good working environment. Do not compromise the quality of your work by choosing a data entry provider that does not take care of its employees' needs and comfort.

3.     Get a Reputed Firm

Outsource your products to companies that are reputed data entry service providers. This way you will enjoy flexible pricing options as per the requirements of your project. You will have a better chance of gaining the maximum revenues for your organization if you outsource your data entry to the appropriate sources, rather than those that promise fast and cheaper services.

Do your research and if possible, talk to your target’s past and current clients. Opting for a provider that has no reviews or references may be risking more than you realize.

4.     Security

Some client data might be too sensitive to outsource because doing so may risk competitors getting hold of the information. This could not only result in your organization losing its clientele, but you could lose your credibility. Keep your valuable information in-house and outsource only what you believe will not harm your organization's well-being and reputation.

5.     One-Stop Data Entry Operator

Instead of getting different outsourcing companies to deal with various services you require, find one that can meet all your needs in one place. This will be more cost-effective, and will reduce the chance of data being leaked. Your organization will build a healthy relationship with one outsourcing provider more easily than it would with many of them. Using one provider will also create trust and better efficiency.

Using a single operator will also make it easier to carry out any necessary corrections faster.

6.     Try New Approaches

If you have any ideas as to how you can improve the efficiency of the company, discuss them with the outsourcing provider. Research the issues to find out what is more appropriate and may work better than what is available on the market. Perhaps they can use different virtual assistants than they are currently using to help improve productivity. Customers are always looking for better and more convenient alternatives to what is already available.

7.     Take Control Over Some Tasks

If you are looking to get the best results from data entry outsourcing, take control of some of the activities. Do not overburden the data entry operators with tasks such as opening all of your organization's social media activities. This will ensure you have a tighter grip on your customers; remember,  you can interact with them more productively than anyone else. Support-desk activities and data entry are the only services you should outsource because they have no direct interaction with your clients. If you are overwhelmed, you can hire other experienced providers who are specialized in those areas.

Other tasks that are not mundane, time-consuming, or expensive to carry out do not need to be outsourced.

8.     Set Accuracy Goals

Define your accuracy goals to the outsourcing provider, and then set all the required accuracy and quality goals to make sure you get what you are paying for. Failure to do this may lead to you getting low-quality data entries. Every outsourcing provider should meet and exceed the required goals of their clients. If the provider does not satisfy your goals, renegotiate the terms of service, or find a new provider who is better able to meet your needs. Do not compromise your work just to spend less money.

9.     Choose What Methods to Use for Data Entry

Researching will help you find out what method best suits your organization. Manual methods of data entry always ensure high-quality work, but take more time to complete. Automated methods, on the other hand, are faster. It is up to you to decide whether you need quality without putting much care into speed, or whether you need your work done faster.


Outsourcing is the best way to go for many organizations. It is often beneficial and helps them cut costs. Once you find the best outsourcing providers for your organization, you will no longer need to worry about fulfilling your data entry requirements.

Do you have questions stampeding your mind about outsourcing data entry? Let us know in the Comments section below.

Posted 17 July, 2017

Ruchi Bhargava

Content Writing | Designing | Web Development

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