Help create our new Database

  • Status Closed
  • Budget $1500 - $3000 USD
  • Total Bids 40

Project Description

Dear Colleagues

We are a translations company looking for someone to create our new database of contacts.

Over the years we built up a database of contacts using a program from a company that went out of business a couple of years ago. This database used to work well for us, but now we need to recreate a database using a current program that can be updated in time.

We have decided (unless advised otherwise) to use Microsoft Access for our new database.

Unfortunately, it has proved very difficult to export our contacts from the old program in a format that is useable by other database programs. The only way to export our contact information was to export each contact's information into individual Word files.

This means that we have a Word file for each of our 5337 contacts. Attached, please see 3 examples of our contact files. On average, each entry is made up of 200 to 300 words and comprises:

Person or Company name

Category (language(s) or service(s) provided)


Notes (on this person or company)

Contact information.

Our requirement for the new database:

We are looking for a person or team to:

1. Enter all our contact entries into the new database

2. Design and create the new database to function in a similar manner as our previous database.

Note: our previous database was made up of 6 different directories, covering the areas which are important to the operation of our business. These directories worked independently of each other, as they do not overlap in any way.

No. of directories: 6

Directory names: Clients; Suppliers; Voice Over Artistes; Interpreters; Translators into English; Translators: English into world languages.

No. of Contact entries in each directory: 811; 471; 1070; 481; 518;


Total contacts: 5337

No. of Categories in each directory: 59; 70; 121; 175; 94; 297

I have given basic information regarding our previous database and what we are looking for in our new database. No doubt, you will wish to ask for further information in order to come up with a proposal for us. I would be delighted to reply to your questions by email or via Skype or phone.

What we require from you is:

1. Your concept of how our new database should look and operate.

2. The total cost of your creating our new database, using the contact information exported from our old database.

3. The estimated length of time you would need to create our new database.

Looking forward to hear from you soonest.

Best regards

Patrick Beacom

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