School / College Management

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Project Description

School / College Management Project Detail

Total Module Required

Student Admission
Merit Calculation and Merit List Generation: Finalize the student’s admission on merit list basis

Conveyance Facility Management

Fee Collection (With Conveyance, Fine and Penalty): Fee can be deposited by cash/cheque at cash counter in school / by cash deposition or cheque deposition in School’s Bank(s).

Fine Implementation

Library Management
Hostel Management
Time Table Generation
Holiday Calendar
Practical Schedule
Examination Schedule
Result Preparation
Account Head Creation/Modification/Deletion
Receivable & Payable Account to be prepared
Balance Sheet to be prepared
Bank Statement to be prepared

Student Admission Process

Limited number of seats lying vacant every year/semester in each class (Pre-Nursery/ Nursery / LKG / UKG / Ist upto 10+2 or I Yr/II Yr/III Yr for college) and stream (Science / Management / Computer / Commerce / Arts etc.). Which are filled by new students who want their registeration in specific stream.

Every year new/old student fill Application Forms (After purchasing Prospectus) and deposit initial amount for admission. Data entry will be done by operator as per details filled by the student in admission form. When required forms for admission was filled, a merit list will be generated based on student marks (%age). After the final merit list, all selected students will deposit their Ist installment of total fee in accounts office and unique registeration number (enrollment number) and roll number is allotted to each student by the accounts office based on their stream and class.

After completion of admission process and confirmation of admission, an Identity Card is generated for each student alongwith their photograph and barcode for registration number/enrollment number in JPEG/ BMP format.

Merit Calculation Process

After filling up required admission forms as per seats, the merit list will be generated based on highest %age marks. All admission was confirmed to school/college after preparation of final merit list.

Conveyance Facility Management

Any student can avail conveyance facility. Student can discontinue the conveyance facility at any time as and when required and again can start as per requirement.

Conveyance facility charges can be fixed or variable as per school/college requirement. School administration will decide the conveyance charges in setup master / setting master. Charges can be depending on location, area or as per Kilometres. Accounting for the fee receipt in head of conveyance should be done automatically.

Fee Collection
Fee can be collected by the student in equal instalments or as per student’s choice. Student can deposit fee by cash or cheque at Cash Counter in school/college campus or directly in school/college bank counter by cash or cheque. School/College can have multiple bank account for deposition of fee. Accounting for the fee receipt should be done automatically.

Example: Student A Fee: 18000 installment: 6000 x 3 = 18000
Student Choice : 4000+3000+5000+4000+2000 = 18000

Campus Cash Counter PNB Bank / Canara Bank / HDFC Bank

School/College makes payment for various purchases/expenses/security fee/affiliation fees etc. When institute do some purchase (like books purchase / stationary / furniture / magazine / newspaper etc.), institute makes payment for that purchase by cash/cheque. Accounting should be handled for that purpose to be done properly.

Cash payment can also be made as per requirement to vendor or dealer or job workers.

Fine Implementation

Fine also can be implied on students. Fine can be on different activities such a bringing mobile in institute, damaging campus building, damaging flowers/trees, late fee deposition fine, late book deposition fine etc. All receipt from fine goes under Fine head in accounting section. Accounting should me handle for this part.

Library Management
This part of the software should be developed separately as a module. This module feature should be add on for the package. This module should be capable for separate deployment and capable for whole library management system. Accession Register, Issue – Deposit Register, Magazine Register, Journals Register and Due Register etc. can be maintained using this module.

The library module will be activated separately as per requirement. So it should be kept in mind while developing this module that while deploying software, it ask for activation of library module.

Hostel Management
School/College may have hostel facility for their students, so this module is also a important part of the software. As per library management module, this module also should be developed separately and when deploying software, it ask for activation of hostel module. If the module is activated then institute can manage hostel facility and maintain accounting for that.


More details will be provided after reviewing your bid. We required complete source code with flow charting, DFDs, ER Diagram. Source code should be well commented. 1 year updation or changes facility must be provided by the successful bidder, so if we require any modification in software, you provide it us without any extra charges.

One important thing in this that the operation of the software should be as such a dos application, mean usage of keyboard is very high, mouse is not used while operating the software, so it should be very free flow as dos application (like developed in Foxpro)

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