Staff scheduling software

Budget $250 - $1000 USD
Bids 46
Average Bid $832

I run a daycare center. We are open 11 hours per day. Our staff is coming and going at different times. We need to ensure proper staff ratios at all times, while attempting to schedule people not more than 40 hrs per week. We also have to accomodate our staff's personal schedules. Therefore, requests like "can I be off at 4pm next tuesday, and I'm going on vacation next week" are all things we have to plan for. Our daycare rooms are open at different times, so that is a piece to the puzzle as well.

So....I'm hoping for this to be online, but it can be a desktop application as well, or even excel. I really dont care as long as it works.

First Screen/Page:

Administrative tool to add/remove staff, their default availability, their normal room assignment, target hours/wk, and their qualifications.

Second Screen/Page

Administrative tool for opening/closing times of rooms. Each room can either be closed (0), require 1 teacher, or require 2 teachers. So on each quarter hour it should have a drop down menu (which defaults from the prior week). If one person is required, they must be the qualified teacher. If two are required one must be the appropriately qualified teacher (Inf/Toddler or Preschool) while the second staff member can be anything.
Room 1 (Inf/Todder,Preschool): 7am (0,1,2) 7:15 (0,1,2) 7:30 (0,1,2) 7:45......
Room 2 (Inf/Todder,Preschool): 7am (0,1,2) 7:15 (0,1,2) 7:30 (0,1,2) 7:45......
Room 3 (Inf/Todder,Preschool): 7am (0,1,2) 7:15 (0,1,2) 7:30 (0,1,2) 7:45......

Third Screen Screen/Page:
-A list of all staff members where an administrator can click on the hours the staff member is available (default is preloaded) and enter their room assignments/qualifications.

Normal Assignment: (Room 1)
Target hours: (40 hours)
Qualifications: (Infant/Toddler).....(Preschool)....(None)
Monday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Tuesday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Wednesday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Thursday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Friday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm

Normal Assignment: (Unassigned Floater/helper)
Target hours: (40 hours)
Qualifications: (Infant/Toddler).....(Preschool)....(None)
Monday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Tuesday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Wednesday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Thursday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm
Friday: 7am XX 8am XX 9am XX 10 am XX 11am XX 12pm XX 1 pm XX 2pm XX 3pm XX 4pm XX 5pm

The computer then builds a schedule for the staff based on a few rules:

1. The default staff person gets priority for the room, if default person is unavailable must pick a qualified available alternative
2. Each staff need a break (1/2 hr or 1hr) which must be covered by another equally or more qualified person
3. Tries to minimize overtime


The staff schedule. Printable

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I am really super happy with the result! I wish it would be always like this when hiring someone for a job :) Thanks! Will definitely contact you again!
About the Freelancer
JamesMcMurran Profile Picture

I am a student studying to be a programmer with programming security in mind. I believe it is better to code once the right way than to have to code many times to fix the code. One of my best qualities is that I can learn anything quickly. I have set up and run my own Ubuntu server at my house. I also have set up and run an SVN (Subversion) server on it along with a LAMP (Linux, Apache, MySql, PHP) webserver. I have the SVN set to encrypt and backup offsite on a daily, weekly, and monthly schedule. Every month it is saved as monthNameYear. I also run a PfSence firewall that manages my local IP's ,runs a VPN for remote connecting when out of the house( 256bit AES, 4k Public-private key with password using OpenVPN) and scans for virus on all inbound traffic. I also currently use Ubuntu 64bit desktop for my main computer and have a fairly good sense of how to work with the command line.

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Bids on this Project

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