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Project Budget
$3000 - $5000 USD
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Project Description

1. Background and Overview of Process

1.1 Background

The Zimbabwe National Quality Assurance Programme (ZINQAP) Trust provides a

comprehensive External Quality Assurance (EQA) Programme including an accredited

Proficiency Testing (PT) Service for laboratories and testing sites. The purpose of PT is to

provide participants (laboratories and testing sites) with an objective means of measuring

the quality of the testing services that they provide. ZINQAP operates from Parirenyatwa

Hospital Grounds Mazowe Street, Harare, and Zimbabwe and provides PT in all the major

disciplines of laboratory medicine. (Refer to Appendix 1: List PT Schemes). ZINQAP carries

out the following activities in running the PT Programme:

 Develop a PT Plan and Calendar

 Prepare PT samples

 Examine the PT samples prior to shipment

 Dispatch the PT shipment

 Receive participant data

 Analyse the data received

 Prepare and distribute performance report

ZINQAP prepares and distributes an annual PT calendar detailing the various shipment dates

and target dates, by which all data needs to be submitted to ZINQAP. ZINQAP also prepares

and distributes a price list, detailing the cost of enrolling in each of the PT schemes. To

provide information on the operation of the schemes, ZINQAP has scheme protocols for all

the schemes, detailing how each scheme works. The scheme protocols are distributed to all

PT participants.

1.2 Participation in the PT Scheme

PT Scheme participants who include medical laboratories and testing sites register by

filling in, signing and returning the registration form to confirm that they will abide

by the Conditions of Participation as detailed in the PT Scheme Protocol.

Participants have two registration options:

1.2.1 Joining one or more Schemes for the full number of distributions.

1.2.2 Joining one or more Schemes for a limited number of distributions.


When a laboratory registers with the PT Programme, it is allocated a single primary

participant identification code. This identification code is used to identify the

laboratory at all times.

1.3 Participant Confidentiality

Participant confidentiality is of paramount importance. All participant information is

kept confidential at all times, except when the participant has waived confidentiality,

in line with ISO 17043 requirements for confidentiality. Only the individual

participant and authorised ZINQAP staff have access to participant laboratory

performance data and tests results.

System Structure

2.1 System Environment

The System shall support Client Server Architecture; computers on the Local Area

Network (LAN) shall connect such that users may access System functions and data

from appropriate terminal devices connected to the LAN.

The System must be menu driven and comprise of a suitable database management

System that will be installed on a server. The database shall be built on Microsoft

Access or SQL (Structured Query Language). All the tables of the System shall be

inter-linked together so that data can be updated. This shall include links between

the participating tables, kit information, user table, PT agency table, distribution

table, evaluation table, response table, report table and online help facility. The

System shall allow staff to query and display all codes (e.g. participating test result

codes) relevant to the screen on which they are working.

The System shall incorporate and support desktop tools that allow easy structured

querying, analysis graphical reporting of any System data by users. No special

knowledge or experience of programing should be required.

The system shall be able to collate and perform robust statistical calculations in line

with the requirements of ISO17043.

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