Project Administrator (Basecamp)

Closed

Description

We need an agency / team or individual contributor to gather requirements, coordinate resources, & maintain internal project steps & timelines in Basecamp. Test projects will be 5-10 hours; ongoing work half time & potential for successful participants will include full-time employment.

Background

The client for this project is a US-based sourcing advisor for IT infrastructure. The client’s executive staff is managing dozens of small internal & external projects & needs these activities to be coordinated in Basecamp. The business goal is to be able to predict estimated delivery time for any project that takes more than 1 day as accurately as possible at any given time without imposing a major administrative burden on the exec team & staff.

Initial contract will be project-based for 5-10 hours to build Basecamp templates for repeatable project workflow. Steady state is expected to be half-time on an hourly basis. Long run prospects include joining the customer-facing delivery team full time as project manager &/or business analyst.

Your job will be to:

• Maintain project-related Basecamp functionality & content (to-dos, etc.)

o Research & recommend tools to augment Basecamp for better project management

o Develop & maintain project progress / success metrics & reports

o Synchronize content from other systems into Basecamp

• Maintain a prioritized list of major internal & external projects

o Keep track of non-movable / external deadlines & update project priority daily to meet them

o Keep track of movable / internal deadlines & update based on assigned priority, resource availability, & progress to date

o On a regular basis, collect information on project progress & update target timelines from project owner

o Document delays & causes of delays

• Gather requirements & project timelines for each new major project:

o Work with project requester to collect project requirements via phone, skype, e-mail, etc. , validate that request has been transcribed correctly & publish them in Basecamp using a pre-defined format.

o Identify a project owner either via assignment by project requester or soliciting volunteers

o Contact the project owner and other project participants if any to identify steps required; arrive at a total time estimate for the project

o Obtain a preliminary prioritization vs. other key pending tasks with input from project requester & project owner

o Based on the project’s labor requirements & prioritization, estimate a due date & get it confirmed by the project owner

o Validate that the due date is acceptable to the project requester

o Map the final project schedule into Basecamp

• Document processes & vocabulary

o Create a step by step workflow for the above tasks

o Create & maintain a dictionary of client-specific terminology

o Build templates in Basecamp for repeated tasks

Qualifications – Required Minimums

• Excellent spoken & written English

• Ability to think analytically & add structure to requests

• Familiarity w/IT infrastructure & related disciplines (data center / co-location, managed hosting, cloud computing, bandwidth / networking, content delivery, etc.)

• Availability during US working hours

Qualifications – Preferred Experience / Background

• Previous project administration / management &/or requirements gathering experience

o Example job titles: project manager, project administrator, business analyst

• In-depth knowledge of Basecamp & extensions / add-ons

• Experience working with busy executives & adapting to their working modes / styles

• Experience working with small firms / startups without established structure / process

• MBA/BSBA

• MS Office applications

Skills: Project Management, Project Scheduling

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Project ID: #1502379

18 freelancers are bidding on average $19/hour for this job

funnyhoney

PMP certified IT project manager and MBA with extensive experience of over 7 years in managing projects from start to finish. Please view message box.

$20 USD / hour
(17 Reviews)
5.6
cbertolami

"Please see PMB"

$35 USD / hour
(1 Review)
3.8
AgileIndia

I am a seasoned project manager with over 13 years of experience. I have managed multiple projects with virtual teams and can be available during US working hours.

$20 USD / hour
(5 Reviews)
3.6
susanyxz

$200 per day. $25 per hour. PMP trained & certified since 2007.  7 years of experience in project management & development of websites / web and mobile applications (UAT, QA, SEO, MSSQL, MYSQL, MS Access, CMS, More

$25 USD / hour
(2 Reviews)
2.1
telzarka

Dear Sir can do the job , please read private message

$10 USD / hour
(1 Review)
1.0
cgalfaro

I have managed one IT project before which earned a BPI (Six Sigma) Greenbelt certification and have also been involved in two other Yellow Belt certified IT projects. This was done as a Resolution Analyst during my ti More

$15 USD / hour
(0 Reviews)
0.0
MPSSolutions

Hello! I am an experience Project Manager with Basecamp experience. I am very skilled/disciplined in Project Management and I would be a big asset to the project. Thank you, Ron Thompson

$20 USD / hour
(0 Reviews)
0.0
asrelater

Hi, I am very interested for this job. I am a certified and experienced Project Manager with Accounting and Human Resource Management skills. I have experienced using basecamp and other project management tools and More

$12 USD / hour
(0 Reviews)
0.0
shundorchele

I have software development project management experience for more than 5 years. I have done my masters in electronic engineering and obtained by MBA in internal business from the university of Tsukuba, Japan.

$20 USD / hour
(0 Reviews)
0.0
rchilagani

I HAVE DONE 3 FULL LIFE CYCLE IMPLEMENTATION AS A BUSINESS ANALYST, I AM EXPERTISE IN REQUIREMENT GATHERING, CREATING TEST CASES, DESIGNING UML DIAGRAMS, SDLC, UAT TESTING ETC THESE ARE THE QUALITIES I HAVE TO FINISH Y More

$15 USD / hour
(0 Reviews)
0.0
SunObject

Our team of consultants and solution architects has a diverse range of skill sets encompassing business analysis, project management, business process automation and systems implementation that we believe would allow u More

$25 USD / hour
(0 Reviews)
0.0
MarkHurt

I have thoroughly reviewed the outline of your position. As a seasoned project manager, I know I can meet/exceed your expectations and successfully manage your project portfolio. Please see PMB for details.

$25 USD / hour
(0 Reviews)
0.0
krupa2010

I can complete this task on time

$13 USD / hour
(0 Reviews)
0.0
katekson

Hi There, I am very much excited about your project and the opportunity to join your team. I am determined to make a success out of the role and plan to do so by working hard and smart, and bringing value to the co More

$20 USD / hour
(0 Reviews)
0.0
creatorip

hi i have 2 years of project management and design with financial services industries, as you might now they have the most stringent timelines. i have headed team size starting from 12-30 people at different location. More

$20 USD / hour
(0 Reviews)
0.0
cemetman

Dear Sir; I assure you that I can easily meet most of the mentioned requirements. I have 15 years projects management experience. i am also PMP cerified Just give me a chance to fulfill your satisfaction. I can do More

$15 USD / hour
(0 Reviews)
3.2
wingedove

Hello, I will send you a message. Thank you.

$20 USD / hour
(0 Reviews)
0.0
farhaanfarooqui

intrestedto work

$18 USD / hour
(0 Reviews)
0.0