Information System in Organization
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Information is the most valuable resource that an organization possesses. The effective gathering, protection, analysis, processing and dissemination of information is vital to the success of any organization. As globalization and the 24-hour economy develop and increase, organizations must ensure that their information systems are reliable, efficient and able to cope with rapid change. Organizations whose information systems previously dealt purely with data processing have now introduced those supporting strategic management and decision support. Managers at all levels need appropriate and timely information to plan successfully in the short, medium and long term, and that information can have many sources and destinations. As organizations diversify and decentralize, information also needs to be available to many non-managerial staff in a variety of locations. The logical conclusion is that an organization is now completely dependent on the effectiveness of its information systems in order to survive and thrive in the 21st century business environment.
Task 1 (P1. 1.1)
1.1 Explain information needs within different functional areas of organizations. (Ex. finance, accounts, human resources, stock control, sales, marketing, research and development, production, distribution, customer service, administration).
1.2 Explain the following terms with relevant to ICT industry; requirements analysis e.g. strategic, tactical, operational; data requirements e.g. inputs, outputs, processing activities; information distribution requirements e.g. location, department, individual.
Task 2 (P2. 2.1)
2.1 Explain types of information systems used in organizations within different management levels. (Ex: Decision Support Systems, Office Automation Systems and suchlike).
2.2 Explain Information and data: definition of information and data, sources of information, information requirements and the needs for information at different levels within an organisation, storing information and its importance with regard to security, accuracy and relevance; outputs e.g. payroll, invoicing, ordering, bookings, stock control, personnel records, goods tracking, decision making, marketing, customer service
1.1 Information is vital in decision making in any organization. Explain the use of information in companies’ decision making process. (Around 200 words) (P2. 2.2)
1.2 Explain in terms what Management information is with relevant examples like reports of different nature.(Provide this as a report around 250 words) (P2. 2.3)
1.3 Explain what is gathering of information with defining requirements, establishing sources of information, defining other factors to be considered ex: constraints(P3. 3.1)
1.4 Explain the process of selecting information with the analysis of validity, accuracy, currency, relevance, and also the alternatives. Provide some examples for your answer to eligible. (P3. 3.2)
Task 4 (P2. 2.2)
Investigate the current trends in using information systems applications to solve business problems and explain with examples on how to use information systems to produce management information. (Provide as a report of 500 - 750 words).
The student must submit the hard copy of the completed assignment along with an attached softcopy.
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