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Software for fixed asset tracking, barcode generator and label printing ability, mobile, desktop or web based

Software to track fixed assets of a company, Barcode & RFID

Platform and OS: Application or web based, used on mobile and desktop devices, on Android or windows mobile devices.

Preferred: Software to have the ability to show menus on a different language. the menu will be translated by us from English language.

-Desktop features: register/receive a new asset i.e a computer assign it to a department, person, Location, a unique asset nr then be able to change/transform all these info in the future.

Ability to check in or out, and dispose the asset.

Record the vendor it was bought from Local or imported, the euro amount

Optional feature: Have the ability to enter a photo of the asset.

- Ability to generate a new unique barcode (code 128) and print it on a Zebra barcode printer after checking in a new product. Be able to reprint the same barcode in case one barcode gets physically damaged or get's lost.

- Ability to enter the depreciation period of each asset in monthly basis as incremental and then show the depreciation level as time/months pass.

- Be able to enter the condition of the asset

- Ability to enter the technical behavior of the asset, i.e, if it get's broken often, or sent to service often (check out, check in), we'd simply need to know if it is worth it to buy such product in the future or even know if it is worth keeping that product as an asset. Be able to tell at what date it went on service, when it got returned and how many times it broke during a period of time.

Ability to generate rapports; containing which assets are assigned to which person, one page per each person/employee and have a designated area for the employee to sign as to which assets the employee is responsible for/

Ability to generate a “release form” in case an asset must leave the premises (check out) for a repair or simply can’t be fixed on site.

The app should be password protected.

AUDITING:

Auditing will take place via the Mobile devices, android or windows based, with a Wi-Fi connection and barcode scanning ability. The device will have RAM and other fixed memory, i.e Motorola/Zebra TC45.

The application on the mobile can be either local or simply use the web browsing to connect to the database or the “server”. However, it should let the user continue work, even when there is no wireless presence! (if this is not an ability, then it should have the possibility to tell that “auditing is not possible because there is no wifi connection”

Produce an auditing report, stating the date of the audit, able to reconcile then produce a rapport as to what is missing or not.

Produce a rapport for handout purposed to the responsible person.

Produce a rapport with all items showing their age/depreciation i.e a computer 18/36 months, and 50% in an excel sheet.

In the future, instead of a Barcode label, an RFID or UHF tag will be used. These tags usually have a programmed number or name on it, so the software does not have to generate the number, but rather use the already programmed one. Thus, the device will have RFID reading ability.

Other separate features to be used in the future.

RFID ANTENAS,

RFID Antennas are usually mounted by the gate of a promise, just like at a clothing shop, these antennas continually read the area and if a tag passes through them it notifies the software. The software should be able to trigger an alarm if the item did not follow the check out procedures of moving to another location or leaving the premises.

Developer should be able to share the SDK if asked by us. Be able to offer technical support or modify the software if asked again in the future at a reasonable cost.

Be able to provide training how to install and use the software.

Few examples as how the software should look like and features it should have:

[url removed, login to view]

[url removed, login to view]

[url removed, login to view]

Fixed asset tracking software to track fixed assets

A user or administrator logs on via log in dialogue with its user name and password end enjoys the set up privileges as user or admin.
Desktop features - A user/administrator should be able to:
 register/receive a new asset i.e a computer,
 assign it to a department, Employee, Location,
 Assign a unique asset number. Software should then be able to generate a barcode based on this unique nr and sent a print order to a barcode printer to print this barcode at a certain dimensions (i.e 5x2.5 cm) and barcode type i.e (code 128). (Be able to reprint the same barcode in case the barcode gets physically damaged or gets lost)
 Optional: Able to store a photo of the fixed asset
 Software should have the ability to change/transfer an asset to a different employee, department, location etc. if need be in the future.
 Enter the condition of the asset, new or used.
 Enter the amount and vendor from which it was bought at (in separate fields)
 Ability to enter the depreciation period of each asset as monthly incremental and then show the depreciation level as time/months pass in the future. This could be shown as 18 out of 36 months for a computer or even 50%
 Ability to register an asset as disposed (delete) or show as totally depreciated.
 Must have the ability to check out or check in an asset (in case it gets out for a service repair or maintenance)
o A field to enter a comment on why it is being checked out, and how many times and why it is leaving the premises. This would serve a company data on a how many times an asset gets broken and how much it is costing to repair that certain asset and draw conclusions as to whether it is worth repairing the old one or buy a new one.

Report generation Nr. 1/2
 Generate a rapport of all assets, date they were registered in, time of depreciation, and how much they have been depreciated, by months/months left, or as %
 Generate one A4 page report based on employee to whom the numbers of assets are assigned to, with ability to send a print order to a paper printer (have a designated area to where an employee could sign the form.
 Generate the check in/out form with the name of the employee who is responsible for repair, maintenance etc.
 Generate “release/transfer form” in case an asset must be transferred to a new employee. So when one employee is released from the responsibility signs this form of transfer and it gets filed in the company

AUDITING:
 Auditing will take place via the Mobile devices, android or windows based, with a Wi-Fi connection and barcode scanning ability where they will read barcode previously generated by the software, the barcode to which the values were assigned to. The device will have RAM and other fixed memory, i.e Motorola/Zebra TC45 where a local database can be installed (If the developer decides to build a local database on the mobile device so the work can continue even without network connection. Note: this is only an option).
 The application on the mobile device can be either local or simply use its browser to connect to the server or PC where the database and application are installed on, then the mobile device send instant scanned data over the local WiFi connection.

Report generation Nr. 2/2
 Have the ability to see what’s missing or not (compare the number of assets) before reconciling the final report.
 Produce an auditing report, stating the date of the audit and what’s missing.
 Produce a reconciled rapport as a handout for the employee with assets he/she was responsible for.
 The Database and application will be installed in windows environment while the mobile devices will have windows mobile OS or Android OS, if able to set up the system on the android mobile device it is better, since the windows mobile will not be supported after 2020.


FUTURE Considered modifications
-In the future, instead of a Barcode label, an RFID tag will be used. These tags usually have a pre-programmed number, so the software does not have to generate the number, but rather register the already programmed one. Thus, the mobile device will have RFID reading ability and send read data to the database application using same protocols as barcode.
- On the same set up, Fixed RFID antennas are set up in an environment where they constantly seek for RFID tags, and soon as one tag comes within the reading zone, the antenna immediately sends tag info to the application via WiFi. This is used in cases where an employee “forgets” to perform the checkout procedures when brining out an asset out of the company.
Platform Application or web based, used on mobile and desktop devices, on Android or windows mobile devices.

Skills: PHP, Software Architecture

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Project ID: #12219979

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