Full Time Virtual Executive Assistant

Closed

Company:

Our client is a Public Speaking and Marketing Consulting firm that specializes in the Dental industry, eventually spawning into all health care sectors.

Roles and responsibilities:

• The role will be Head Executive Assistant and will cover four major areas:

1. Research and report findings to the President through daily and weekly reports on a variety of topics

2. Recruit/search, manage and oversee a group of freelancers for a multitude of tasks

3. Write proposals, create documents, systems, manuals, checklists, and e-mails, and speak well on the phone with current and potential clients. This also includes creating templates for proposals and research for more ideas in regards to the contents of the proposal

4. Support in the delivery of results to current clients, while developing systems/products to recruit new clients.

• Stay up to date on a variety of subject areas, utilizing Google Alerts and Google Scholar Alerts – compile weekly list of all updates. (Keywords will be provided to set up your initial Alerts, but your active participation in looking ahead at new ones is important!)

• Oversee the hiring of quality freelancers for outsourced tasks, such as logo creation, website, online materials (videos, creating PowerPoint presentations from Word documents, editing), and communicating/managing freelancers in the completion of outsourced tasks, while providing the President with necessary updates

• Light photoshop tasks if capable - lightening, darkening, pulling out things, zooming in, perhaps some cool effects, angles

• Competitive Research: Google Alerts can be set up to monitor competitors, but a keen eye is necessary to see threats – and opportunities for collaboration with others

• Research on all dental, hygiene, and dental-related conferences around the world for possibility to attend (and speak at), including deadlines for applications

• Keep up with updates in social media platforms (i.e. Facebook changes the layout, we need to then update our courses and manuals to reflect these changes), and communicate changes to our membership

• Course development - researching material, editing, and understanding of best ways of putting course online to sell (e-commerce)

• Put together proposals - editing, sprucing up, formatting

• Create a boilerplate for proposals, from which we can quickly access different services/paragraphs to put together individualized proposal

• Assemble (or manage the assembly of) legal contracts – Confidentiality Agreements, etc.

• Oversee creation of various websites and product launches

• Perform bits of Customer Service via email

• If capable, perform Social media updates - LinkedIn, Yelp, Facebook, Twitter, Instagram, YouTube, Vimeo, Flickr and including Blog updates - creation of content and creation

• Oversee the event/seminars organized. This includes researching for venues (cost and pictures), ensuring all logistics of the event are properly coordinated and settled

Skill set:

• Hard-working, and extremely focused

• Mid to Senior Level Executive Assistants with at least 3-5 years work experience assisting top level Executives/Heads

• Highly effective. Someone who puts her mind and heart into the job

• Able to juggle multiple projects and know when to outsource tasks.

• Time efficient or great at time management. Someone who doesn't waste time researching something for 2 hours, when it could be done in 20 minutes by someone else

• Great leadership and management skills as you will be the top executive assistant in the company, and will have to manage others in the delivery of tasks (mostly freelancers).

• Excellent English skills in both verbal and written communications

• Professional manner when dealing with clients and vendors and ensure that the company is represented well

• Must be comfortable on the phone, make people feel good, listen well, take good notes, and communicate effectively to avoid miscommunications.

Skills: Virtual Assistant

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Project ID: #5067270

19 freelancers are bidding on average ₱417/hour for this job

ucavik

Hello, My name is Vikram, you can call me Vik. I have more than 4 years of experience working as Virtual Assistant. I have been part of large teams of VAs for big businesses. I have worked as a Project Manager More

₱388 PHP / hour
(8 Reviews)
3.4
alwayswrite01

Hi, virtualcoworker1, a professional writer, researcher and virtual assistant here. I have gone through your project description and perfectly understand what you need. I worked in an administrative environment for abo More

₱431 PHP / hour
(2 Reviews)
3.3
kaldragon

can we talk in detail? I have been working for Dental insurance companies for claim status and claim process. Waiting for your reply. Kal

₱555 PHP / hour
(2 Reviews)
2.3
vidzoljob

Hi Virtual Coworker, I am very interested to be your Virtual Assistant. I have had an ample experience assisting Head Executive as I am a home based VA for a year now. With the tasks you specified above, I am able to m More

₱277 PHP / hour
(3 Reviews)
2.1
godhuli145

Dear Cathy, I am a professional Social Media Management (SMM) and Search Engine Optimization (SEO) contractor with an excellent team. We are combination of professionals expert in promoting and marketing your busine More

₱444 PHP / hour
(0 Reviews)
0.0
BoomTheBox

I take pride in everything I do and I am both accurate and meticulous in doing so. I am confident in my ability to get this done at the speed, precision, and price range in which you are looking for. I understand that More

₱444 PHP / hour
(0 Reviews)
0.0
stephenfrt

I am Stephen G. Fuerte I’ve been a virtual assistant for 1 year, 3 years in BPO Company and Network administrator/field engineer for 3 years for a startup company. I am a graduate of Electronics and Communication Engin More

₱444 PHP / hour
(0 Reviews)
0.0
Adrian040785

Dear Sir/Madam, My name is Adrian Gheorghitoiu and I'm very interested in this position. I had the opportunity to work within a multinational company as an economist and to be part of a international training progra More

₱400 PHP / hour
(0 Reviews)
0.0
Maripacita

I have worked for over 20 years as an executive assistant to top management. I retired in December 2012 and now am looking for work from homes opportunities. English is my written and oral language, and I am very g More

₱350 PHP / hour
(0 Reviews)
0.0
dhatran

Dear sir, madame... Thanks in advance for your time spending on my case! I like doing this job because it's nice & can give me so many opportunities to assist people in business & also gain more experience on langu More

₱444 PHP / hour
(0 Reviews)
0.0
ChantalBarreraM

You should choose me because I already have an experience as an Executive Assistant in Montreal, Canada for 1 year, Knowing Im mexican that means I have good Knowlendge of English Lenguage. I consider myself as a g More

₱444 PHP / hour
(0 Reviews)
0.0
ZooeyKaddour

I would like to apply for this position as I genuinely felt that I would be perfect for it after going over the list of potential responsibilities and required skills. For the past 3 years, I have worked as a virtual More

₱566 PHP / hour
(0 Reviews)
0.0
sydneyjovita

I read your job posting for the Virtual assistant Telemarketer position with interest. Please regard this letter as my formal application. I consider that my experience and interests match with your requirement and More

₱277 PHP / hour
(0 Reviews)
0.0
asangaw

Hello I am corporate executive in Sri Lanka and I firmly believe that I'm the best for the position I have more than three years’ experience as a one of department head position in one plant of MAS holdings Sri Lank More

₱200 PHP / hour
(0 Reviews)
0.0
johnyxp

Hi, I am an Award Winning freelancer from Elance and Selected among Top 100 Freelancer's in Bangladesh I have worked 6000+ Hrs at oDesk and 1790+ Hrs on Elance. I have huge Experience of being a "VA Expert' More

₱444 PHP / hour
(0 Reviews)
0.0
saqmushi786

Hello, Hope you are doing well! I have gone through the project details and understood the requirement. I have more than 7 years of work experience working as a VA for global clients. I am proficient in MS Offic More

₱500 PHP / hour
(0 Reviews)
0.0
sud9ip

Dear Sir/Madam, JD is very much suitable with my profile. More than 23 yrs. experience in HR & Admin platform of Government and Private Corporate sector, deals with different people and handle the core area of organ More

₱444 PHP / hour
(0 Reviews)
0.0
arpdgupta

The job includes multiple functioning type like, managerial and leadership qualities, research and information sharing, course development, using Microsoft office as and when required etc. etc. Seems like a management More

₱444 PHP / hour
(0 Reviews)
0.0
janvichauhan

Dear Sir/Madam, How are you ! I am best in business because i always preferred white hat techniques,always pay attention toward the requirements before starting and how to deduce end product from it to reduce time de More

₱421 PHP / hour
(0 Reviews)
0.0
dixita

I find this opportunity pretty critical and serious and needs serious involvement and commitment. If you see my profile you will find that i have been into recruitment for more than 3 yrs and have handled recruitment More

₱444 PHP / hour
(0 Reviews)
0.0