In Progress

Automated email-based employee survey tool

Purpose

The purpose of the survey tool is to track changes in job satisfaction of team members over time with results being shared automatically and openly. The survey should be designed to make it possible for team members to respond in less than 30 seconds (ie an extremely quick temperature check of how team members feel).

Overview

On a weekly basis, the tool will request team members to indicate how they are feeling towards work that week on a quantitative (1 = “Awful” to 5 = “Fabulous”) rating scale. Provision should also to be made for team members to enter free text comments (up to one paragraph) about their work and anything that’s been happening in the work environment.

Data Collection

The system should automatically send a survey (as an email response form) to all Team Members at 9am each Friday. Team members should be able to respond by clicking on the rating scale and optionally entering comments then clicking 'Submit'.

Data submitted should be anonymous, however the system should track who has and has not responded (but ratings and comments should not be linked to individual team members).

Publication of Results

At 3pm each Friday, subject to a minimum number of responses being received, the system must automatically generate and send a summary of the results to all team members. The results should ideally include:

- A summary of the number and percentage of responses (eg “35 out of 50 people = 70% responded this week”)

- A list of names of the Team Members who responded

- The weekly score, being the average of the quantitative ratings received that week

- A histogram of the quantitative ratings (ie number of 1s, 2s, 3s, 4s and 5s ratings received).

- A chart showing changes in the average quantitative ratings over time, for (say) the past 10 weeks.

- A list of all free text comments (unedited) that have been entered

If the minimum number of responses has not been received, the system should automatically send a reminder email to all team members and reschedule publication of the results to 5pm.

Other requirements

The nominated administrators must be able to maintain and edit the following items:

- The subject of the survey email and a short covering note within the email

- The names and email addresses of team members

- The scheduled timing (ie adjust the data collection and publishing day or times)

- The minimum number of responses required

- The text of the reminder email if the minimum number of responses has not been received

Technology

Ideally responses should be done within the email (ie rather than clicking through to a website). The organisation enables team members to access emails via desktop (Microsoft Outlook), webmail and mobile IOS-based devices (iPhones and iPads) – ideally it should be possible for team members to respond to the survey from all of these options.

A combination of an existing online survey tool and custom solution may be used - or a fully custom solution. Freelances are asked to address both development of the solution and recommendations for ongoing operations.

Skills: Email Marketing, HTML, Website Design

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About the Employer:
( 1 review ) Sydney, Australia

Project ID: #4076061

Awarded to:

Reirono

Hello, I have had reoccurring experience developing automated in-email surveys. Please refer to PM.

$602 AUD in 10 days
(1 Review)
2.0

8 freelancers are bidding on average $791 for this job

USAGraphicPR0

********************************************.. YOUR SEARCH ENDS HERE .. ********************************************** GET IT DONE RIGHT THE FIRST TIME! Hello Sir/Ma'am, I look forward to talking to you further and get More

$1000 AUD in 8 days
(112 Reviews)
8.0
sritechnocrat

Sri Technocrat is marvelous in its quality. We have been maintaining the quality in every field whether it is services or training. We have proved our stability. We have been working with the same grace & quality. Our More

$750 AUD in 30 days
(29 Reviews)
6.5
bistanil98

ready to start the project. I want to introduce our self, we are a group of freelancers we have 11 year of experience in web application development and design for different domain, please go through the attach More

$680 AUD in 25 days
(5 Reviews)
4.5
osiztechnology

Hello Niccarter, Greetings from Osiz Technologies. Kindly refer our PMB for a detailed Proposal. Regards, Nagendra Prabhu Project Manager.

$700 AUD in 25 days
(3 Reviews)
4.2
racul07

That's my offer ! Expect an answer ! Expect more details! Thank you ! Best Regards,

$999 AUD in 29 days
(1 Review)
4.1
shabdullah88

Dear sir After reading your project details,we are interested in this project and would like to bid on this project. we take care of our every client personally and has always long term relationship.we will do as many More

$1000 AUD in 25 days
(5 Reviews)
2.7
ebizworld1

Dear sir, let me do it for you.

$700 AUD in 20 days
(0 Reviews)
0.0
DJHnjin

Hello, I have experience in the field of creating automated systems similar to the one you describe. I can complete your project easily and up to your specifications. I am ready to start immediately.

$600 AUD in 15 days
(0 Reviews)
0.0