Project Status Report

Project Instructions:

This week you will be developing a project status report and revising part of your initial plan to adapt to some unplanned events. Most IT projects do not reach completion without changes occurring along the way. Many of the changes are not planned, and the project manager must find a way to revise plans, budgets, and resources to compensate for such unplanned changes.


For this project, you must analyze the impact of two unplanned changes on your project, and you must revise the budget and implementation plan to accommodate those changes. Consider which scenario you will apply in addition to the budget cuts. Download the project_statusReport file from doc sharing. Use the file to fill out all necessary content for the status report.

Read through the scenarios below. For your project, you must choose Scenario A (Budget Cut), and one additional scenario.

Scenario A: Budget Cut (required) Your client has informed you that project costs must be reduced by 10%.

Scenario B: Change in Project Scope You have been informed that you need to add end-user training to the project scope. This training is for the end-users at the client’s location. You need to decide how this will be handled and negotiated with the client considering the REQUIRED budget cut. Scenario C: Loss of a Member of the Project Team One of your team members announces that he/she is leaving the company immediately

Project Grading Rubric

Course: IT499 Unit: 5 Points: 70

Copyright Kaplan University

to take a position with another company. This can be someone on your team or on your

client’s team. The impact needs to described and then shown how this will be handled.

Scenario D: Loss of Project Manager

You are involved in an accident, are sick or have a death in the family, and will not be

able to work on the project for the next week. How would you handle this situation?

Scenario E: Delivery Date change

You have been informed that the project must be complete one week earlier than

expected, due to client business needs. Note: It needs to be complete before end of

their fiscal year.

You need to prepare a revision to the design plan including a new timeline and budget

for the project to show how you will accommodate these changes and still successfully

deliver the project.

Because everyone must accommodate Scenario A, in your revised plan you must

show what you will cut/change to accommodate the 10% budget reduction. Consider

whether there is planned but un-purchased equipment that can be eliminated or

replaced with lower-cost equipment (e.g.., can you negotiate a lower price with the

vendor?). Is there a different but cheaper product that can perform the same functions

as the planned equipment? Is there a resource, travel, or training that can be

eliminated? If not, consider the following two options:

o Have you subcontracted or assigned project work to a consultant or staff

person? Can you do that work or assign it to another team member and

reduce out-of-pocket personnel costs? Can you do that without impacting

their on-time deliverables of already assigned work? Can you negotiate a

10% fee reduction from the subcontractor?

o Will this cut require you to alter the scope of the project? How will you

present, and gain acceptance of, the scope change by management? The


Show how you need to adjust your timelines, milestones, and resource assignments in

light of these changes.

You must pick one additional scenario and include the necessary revisions to resources,

budget, and scope due to that change.

Because this needs to be reviewed by your client, this will be presented in a Project

Status Report for approval by your client. The file is available in Doc Sharing. Below

are the main sections of the report you will be addressing.

Skills: Database Administration, Project Management, Website Design

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Project ID: #4469203

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