Closed

Administrative Assistant

We are currently seeking a full time Office Assistant to support the Office Manager with administrative and accounting responsibilities. We are looking for someone with good computer skills, proficiency in Microsoft Word, Excel and Access. Must be a self-starter who is detail oriented to assist with weekly and monthly reports. Candidate will be very involved in day to day operations including scheduling and dispatching trucks, communicating with customers and staff members.

Details of Duties and Responsibilities:

• Answer phone lines and checking voicemail

• Customer Service - greeting clients and visitors

• Data entry and Filing

• Support multiple project managers

• New job set up's and project close out's

• Manage Accounts Payable

• Prepare timely and complete financial statements (monthly, year-end, etc.) and other reporting

• Enter time sheets and process weekly payroll (Certified Payroll)

• Account Receivable - Prepare and manage the company's invoicing process to its customers to ensure timely billing

• Request lien waiver from supplier/vendors.

• Recording office expenditures and managing the budget

• Prepare subcontracts and change orders

• Document reproduction

• Sorting and delivering mail, including processing of express/overnight packages

• Update and maintain associate directories and phone lists

• Maintain office equipment and office supplies

Requirements

The requirements listed below are representative of the knowledge, skill and ability required to fulfill this position:

• Previous accounting and construction experience

• Excellent written communications skills

• Communicate in clear, friendly, professional and proactive manner

• Work well with all levels of internal management and staff

• Ability to multi-task, follow through and meet deadlines

• Microsoft Office (Excel and Word) - Intermediate to Advanced in Quickbooks

• Knowledge of AIA documents (G702-G703) sworn statements and lien waivers

• Valid Driver's license

Preferred:

• Quickbooks Accounting Software and Certified payroll experience.

• Construction Administrative Experience

• Salary - based on experience

Skills: Accounting, Excel, Microsoft Exchange, Virtual Assistant, Word

See more: administrative assistant, virtual jobs assistant based philippines, administrative assistant hong kong, french translation administrative assistant, typing speed administrative assistant, administrative assistant vocabulary, administrative assistant manage schedule calendar, thank administrative assistant, administrative assistant french, virtual administrative assistant jobs, administrative assistant real estate, virtual administrative assistant, average typing speed administrative assistant, administrative assistant wiki, need administrative assistant, administrative assistant weekly work plan

About the Employer:
( 0 reviews ) Boston, United States

Project ID: #20604451

31 freelancers are bidding on average $1037 for this job

bestit4u

Hello Respect sir I saw your description, I can't stand the excitement of seeing the project you post on. I bet one's shirt on I have the ability to complete your project perfetly because I have experience with your pr More

$1125 USD in 7 days
(6 Reviews)
4.9
ferdinandAlvin

Hi there! I have read Carefully the details about the job opening, let’s have a chat. I am Expert Virtual assistant doing different kind of administrative tasks and office works such as Data entry, Social media manag More

$750 USD in 30 days
(0 Reviews)
0.0
Tmickonnetz

I AM not PROFITS-ORIENTED Operator, but building up LONG and STRONG Customers Service Relationship. JOB OUTPUT: Quality, Effectiveness, Efficiencies, Accuracy and Organisation INTEGRITY are the TARGET Relevant Skills More

$1111 USD in 15 days
(0 Reviews)
0.0
acrozenaiders

Acrozen Aiders Pvt. Ltd. intend to pay complete attention to details and complete the project with 100% satisfaction within your Budget and Time. Our company have expert team of CFAs/ CAs/ ICWAs with good knowledge Tal More

$750 USD in 7 days
(0 Reviews)
0.0
ismailatr

I'm Mohamed Ismail from Chennai india. MBA with 8 years experience. Relevant Skills and Experience Finance Admin

$1250 USD in 20 days
(0 Reviews)
0.0
Hanisahformat89

YOU ARE LOOKING AT THE RIGHT PERSON HERE(I am not a spam) I have certificated as Template Trainer in Malaysia and I would like to be involved in the area of Template development and using Bookmark of Heading to ease More

$750 USD in 7 days
(0 Reviews)
0.0
vw8084206vw

Dear Hiring Manager, Good day! My name is Sarah Jane Sebastian from Manila, Philippines and would like to apply for the Admin Assistant role. I worked as an Overall Virtual Executive Assistant/Operations Manager for t More

$1500 USD in 30 days
(0 Reviews)
0.0
suttan143

dear hiring manager i have a good knowledge of data entry and ms excel.I found perfect my self for this project so let me do it

$750 USD in 7 days
(0 Reviews)
0.0
swatimittalexp

This has multi purpose job and i was manage multi task in my banking career that time i was operation department manage so many task on same time. If you give this project i can handle very well. Thanks

$1000 USD in 7 days
(0 Reviews)
0.0
Winifred88

Good day, I am very interested in your offer. I have five years experience in administrative activities and hospitality industry (customer service, concierge services) with attention to detail. I believe I can deliver More

$888 USD in 15 days
(0 Reviews)
0.0
ovi1122

After reviewing the job post and the description I believe I am the best fit for this role. I have been working in customer service for over ten years and specialize in phone support. I have a great experience of ans More

$1125 USD in 7 days
(0 Reviews)
0.0
shahcharmie26

I have 10 year Experience in Accounting and Admin i can mange work and also provide best and experience worker for completion of work.

$1400 USD in 10 days
(0 Reviews)
0.0
sonikaverma88

$833 in 30 days Relevant Skills and Experience $833 in 30 days

$833 USD in 30 days
(0 Reviews)
0.0
Livelir

Ich habe gute Erfahrung und kann es sehr gut erledigen. Deshalb ich erwarte, dass ich die Arbeit bekommen werde.

$1125 USD in 7 days
(0 Reviews)
0.0
$888 USD in 20 days
(0 Reviews)
0.0
Shahidthemanage

hy. i have done my jobs administrative assistant and Hr Assistant . I have a very competitive typing speed and I can work as virtual assistant making all records , documented and maintained like clients meeting schedu More

$750 USD in 30 days
(0 Reviews)
0.0
Javicon

Hi ! my name is Javier ,acounting ,administrative,finance, Spanish Europe, asistant virtual conciliacions I am ready to start immediately. I am an expert in data entry. I will provide you with a quick response for this More

$1666 USD in 30 days
(0 Reviews)
0.0
roseromilcahsar8

Hi! Im Milcah, 21yrs old and a licensed professional teacher! I hope I can help with your project. Looking forward to work with you! Hoping for your kind consideration! Skills: Computer Literate, Time-management, abl More

$750 USD in 30 days
(0 Reviews)
0.0
rishikeshpriyad9

guarantee with good work ... 100% satisfied with smooth work with me .. perfection in work and no errors

$888 USD in 5 days
(0 Reviews)
0.0
lamiaabahgat

Hi , i worked as office manager more than 6 years, honestly i don’t have all this skills but i can learn very quickly and i can work 40 hours per month, I’m graduated from computer science Faculty, Relevant Skills and More

$777 USD in 2 days
(0 Reviews)
0.0