ERP - for Medical aid company

Cancelled Posted Nov 27, 2013 Paid on delivery
Cancelled Paid on delivery

SCOPE OF WORK

The Scheme requires the services of a reputable, capable and effective Information Technology provider to provide, install and maintain the Schemes’ Financial management & reporting software. The software should not be limited to but include the following modules as a minimum

1.1 General Ledger

1.2 Cash Book

1.3 Bank statement manager – with the ability to perform automatic matching of bank statement transactions

1.4 Accounts Receivable

1.5 Accounts Payable

1.6 Inventory

1.7 Invoicing

1.8 Fixed Assets module – with capability of scanning of assets using a handheld scanner

1.9 Advanced procurement – with capability to manage purchase order, requisition and tender processes, tracking spend against budgets, BBBEE tracking and reporting, rotation of suppliers and approvals via workflow

1.10 Budgeting module with the ability to perform forecasts based on current spend and the ability to track and report on actual spend against budgeted line items

1.11 Reporting and report writing/BI capability – Standard reports to be developed as part of the implementation process but system must have the ability for the Scheme to develop ad-hoc reports as required

1.12 Workflow management – routing of transactions and documents for electronic approval including full audit trail of the approval process; and

1.13 Integration with Microsoft Office – ability to email documents from the system.

• The system must cater for at least 20 concurrent users with the ability to add additional users if required by the Scheme.

• The service provider will be required to create various user profiles based on the functions performed within the team and access to modules required to perform these functions.

• The bidder must submit a project plan which clearly indicates the activities and timelines relating to the execution of the project.

• The service provider will be responsible to implement the system based on specifications agreed to and signed off by the Scheme. This will include the setup of the system, implementing the various modules including the development of certain standard reports and the training of the users on the system.

• The bidders must also provide details of the different levels of maintenance/support programmes available to the Scheme in order to provide on-going support of the system and the cost of each of the options.

• The service provider must indicate compatibility with the Scheme’s IT infrastructure and propose additional requirements if any.

• The service provider will be responsible for the migration of all Scheme historical information and data into the new system.

• During the project the service provider will be required to report monthly to the Executive Finance on the implementation of the system against the project plan.

• The service provider must ensure that sound audit trails for each component of the system implementation and data transfer is in place and provide such to the Scheme on completion of the project.

• The preferred provider may be required to demo their proposed system to the Scheme to ensure it meets all of the requirements above.

2 QUALIFICATIONS AND EXPERTISE

2.1 Knowledge and experience in implementing similar financial solutions;

2.2 Knowledge and experience in implementing management reporting as part of the financial solution;

2.3 Experience in providing ongoing support of the system once implemented; and

2.4 Ability to work under tight deadlines.

3 DURATION AND TIMELINES

3.1 The preferred provider will commence with the project in February 2014 and will need to have the new system in place for go-live within 4 months of the start date.

ERP MySQL SAP Software Architecture Software Testing

Project ID: #5173188

About the project

17 proposals Remote project Active Jan 20, 2016