For a client I need a document that provides the Process, Policies and flowchart for a "Preferred Vendor Program". This kind of a program exists in fortune 500 companies Purchasing and MRO departments.
Since these organizations buy a large number of items, they have a program that allows vendors to submit information and get on bidding lists after they are pre-qualified. Once the vendor is approved and there is a project that comes up in the company that requires material or services purchase, the approved vendors get the bid or the contract. For example, a company needs to buy PCs or IT services on an ongoing basis. So their Purchasing department creates a list of PC and IT services providers, invites them for “pre-qualifications” and the selects the two or three vendors from the list of those who respond. These then become the “Preferred Vendors” from whom all PCs and IT services are purchased in the future. If a new vendor wants to sell to this company, they have to get “pre-qualified” to get on the “Preferred Vendors” list.
I need a full document that clearly states process flow, policies and procedures along with any supporting forms and documents (in MS WORD or Excel format). They can be generic processes (the client’s industry is media – but in reality it does not matter since I can “customize” it). The deliverables will be customized and put into a binder and then I can provide them to the client. They should be as complete as possible.
If you need clarifications, please use PM.