Booking and back office system

We are an executive car company who needs a booking and back office system. below are requirements

Stage 1

Client Database

Add/Edit client name address and contact details.

Client search


Add/Edit driver name, contact and documentation details.


Add/Edit car details, plate, MOT due etc.

Car can be assigned to a specific driver.


Bookings can be added. Client is selected and dates/times entered.

A driver/car can be assigned to the booking at any time. Driver selection will be manual (ie they system will not show driver/car availability)

Fields will be available for booking total and driver cost.

Bookings will be displayed in a diary/ calendar view.


Integrate website booking form. Client enters booking request and all the details entered stored in a booking requests database.

An e-mail is sent to the client telling them their booking will be confirmed shortly.

An e-mail is sent to the administrator telling them of the new booking request. They will then need to log into the system to view the specific details and then raise a booking and confirm to the customer as normal.

For stage 1 there will be only one level of access. This will be the administrator who will be able to access all functionality.

Stage 2

Client Database

View clients past bookings.

Facility to e-mail the client directly from the system.


Driver search facility.

Driver sickness or holidays can be entered so they are not shown as available for assignments.


Car search facility.

Service history or maintenance issues can be logged against a car by date.

Cars can be booked out for maintenance so they are not shown as available for assignments.


Car and driver availability can be shown when assigning to a job.

Search facility to search by client, car, driver, date etc

Invoicing & Payments

Invoices can be raised and printed on a booking by booking basis or in batch mode. A PDF of the invoice will be available for printing

If desired invoices could also be e-mailed to the customer automatically.

An invoice search facility will be available

Invoices can be marked as paid and method of payment


Invoices can be exported to CSV for use in accounting software

Various booking reports can be created (ie; car use, bookings by driver, top customers etc)

A report generator is more complex, but can be achieved to a certain degree


There will be multiple users of the system with different access levels/privileges

Drivers will be able to login and see their current and previous jobs

Administrators will have access to all areas

would be helpful if bookings could also be placed in the system using our iphone browser, opera.

Skills: CMS, PHP, SQL

See more: website customer service jobs, total jobs login, top paid jobs, top levels, top driver, system administrator jobs, software maintenance jobs, software documentation jobs, search accounting jobs, printing company jobs, pdf report generator php, office all, office administrator jobs, need the address for the general office, need of cost accounting, maintenance jobs, levels system, jobs manual, jobs in an office, job search administrator, jobs documentation, job availability, invoicing jobs, generator log, facility maintenance jobs

About the Employer:
( 8 reviews ) london, United Kingdom

Project ID: #571579

84 freelancers are bidding on average $2272 for this job


Dear Sir/Madam, Please check my private message. Thanks Shome.

$2000 USD in 35 days
(193 Reviews)

Please check PMB. Regards.

$3000 USD in 50 days
(118 Reviews)

Please check PMB for details, Thanks.

$3000 USD in 45 days
(85 Reviews)

please check PMB for details.

$1500 USD in 18 days
(90 Reviews)

We have reviewed the project details and we are ready to provide it. Please check pmb to see our previous work.

$1800 USD in 35 days
(211 Reviews)

Check your PMB for details!!!

$2625 USD in 30 days
(98 Reviews)

Hi, Please check pmb

$2800 USD in 45 days
(49 Reviews)

VALUEONWEB is a customer-specific service oriented company has got a Professional and creative team. We are the Professional Web Development Company having rich experience in Web design and development. We have experti More

$3000 USD in 40 days
(215 Reviews)

hello, we are expert in developing the custom system for specific requirements. we understand this car booking system and we are very confident of developing as per your requirements. let's start.

$1500 USD in 30 days
(148 Reviews)

plz see PMB

$2600 USD in 45 days
(59 Reviews)

Kindly check the private message for more details.

$5300 USD in 65 days
(19 Reviews)

Hello! I can do it for you for only $2800. It will take me no longer than 14-21 days. If You choose me I will do my best to do it as soon as possible. best regards Birdwatcher

$2800 USD in 14 days
(62 Reviews)

Sri Technocrat is marvelous in its quality. We have been maintaining the quality in every field whether it is services or training. We have proved our stability. We have been working with the same grace & quality. Our More

$1800 USD in 60 days
(69 Reviews)

HI,Please check PMB, Regards,A1dezine Team,Hamilton, New Zealand.

$4000 USD in 50 days
(68 Reviews)

Hi We have experience on building large [login to view URL] check [login to view URL]

$2500 USD in 30 days
(38 Reviews)

Please check PMB message.

$2400 USD in 28 days
(44 Reviews)

Dear sir, Kindly please check your PMB for further details...

$1750 USD in 28 days
(122 Reviews)

Hi, Please check PMB.

$2500 USD in 25 days
(97 Reviews)

Dear Sir, Thanks for create a good opportunity. I am ready to complete this project easily. Already huge big project has been done. Please check PM to see details. NO NEED ADVANCE PAYMENT.

$2121 USD in 31 days
(103 Reviews)

Hello Sir, I'm very interested in the project. I'm a PHP/MYSQL developer for last 5+ yrs. As a full-time freelancer, I can deliver project in time and I can communicate with buyers in convenient time. Please check PMB More

$1500 USD in 15 days
(100 Reviews)