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Administrative Assist

Our firm specializes in Hands-on Consultation and Management to Corporations, Developers, Contractors, Small Businesses and Individuals. Because we are well versed in Construction , Design, Project Management, Cost Analysis and everyday Life we know exactly what it takes to help with all your endeavors. We are not contractors , we are an extension of our Client and act with your best interest in mind.

Job Summary

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Responsibilities:

Maintain positive and professional staff and client relationships; welcome and greet clients and office guests

Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties

Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointments

Suggest changes to office task workflow to improve efficiency

Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages

Schedule travel arrangements

Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives

Assist in preparation of presentation materials

Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required

Monitor office supplies; order and re-stock as needed

Ensure office is kept clean and organized at all times

Requirements and Qualifications

High school diploma or GED equivalent required

2+ years experience as an administrative assistant

Fast, proficient, and accurate typist

Extensive knowledge of Microsoft Suite and other administrative programs

Outstanding communicator, both orally and written

Excellent customer service skills

Self-starter who works well independently

Ability to prioritize given tasks and work efficiently towards completing them

Familiar with common office equipment (printers, copier, fax, etc.)

Detail-oriented and exceptional organizational skills

Experience with complex file management

Strong problem solver and analytical thinker

Professional demeanor

Skills: Business Analysis, Business Plans, PHP, Project Management, Project Scheduling

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About the Employer:
( 0 reviews ) New York, United States

Project ID: #19195562

19 freelancers are bidding on average $33/hour for this job

wpoppo

Hello, Apropos your requirement, you are are seeking an organised and proactive administrative assistant to join our organization. we have shared our company portfolio please go through it: We have a team of prof More

$25 USD / hour
(183 Reviews)
8.3
mituld

Hi there i have got it your idea you need the Business Analysis, Business Plans, PHP, Project Management, Project Scheduling and i am reayd to start work now and i have pass work this type thanks

$25 USD / hour
(450 Reviews)
8.2
gopalvora

Hello We are a team of professional developers and designers here to help you build your website and Application. We have been in the market for over two years, but new at freelancer. We are more concerned about re More

$25 USD / hour
(501 Reviews)
8.3
ITWhiz4U

Administrative Assist Hello. How are you today? I have read your job post in carefully and understood everything what you want. I have developed 60+ apps & published them app stores in successfully for 6+ year More

$30 USD / hour
(24 Reviews)
7.1
YuKai7777

How are you? I am a File Management developer. I clearly understood what you are looking for and I’d like to discuss your project in more details. My Profile: https://www.freelancer.com/u/yukai7777 As you can More

$50 USD / hour
(32 Reviews)
6.3
arslanu2

I am a professional freelancer having expertise in Research, Business Consultancy, Business Analysis, business planning, accountancy, bookkeeping, and feasibilities preparation along with many other skills. I have five More

$40 USD / hour
(38 Reviews)
5.1
SecureForYou

hello,dear. I have read all your requirements for 'Administrative Assist' and I fully understood it. I am confident and I am sure that I am able to finish this project. Please come in contact with me, so that we can di More

$41 USD / hour
(5 Reviews)
4.6
ahmedashraf105

Having an MBA, what better can you get. You can give me this task as i have requisite qualification and experience. You will be happy to see my work. Looking forward to work with you. I have many business plans, a boo More

$30 USD / hour
(14 Reviews)
5.0
Zhangtao820801

Hi, nice to meet you. I read your project description and I am very interested in your project. I am a full stack developer who has 10+ years of experience. I will provide a high-quality product with the best More

$40 USD / hour
(5 Reviews)
3.3
abdelghafar

Dear Hiring Manager, I have 9+ years experience in .net platform , MVC , .net core and SQL Server I have built multiple projects based on .net and later using .net core sql server , entity framework , entityframewo More

$41 USD / hour
(1 Review)
2.8
zarrarkhanacca

Hi there I am chartered accountant and i am willing to work as an office assistant or administrator for your company and i assure you that i have read the full description and understand the job role, summary, respons More

$30 USD / hour
(0 Reviews)
0.0
srishtinstu123

My name is titas paul and I would be delighted to work with you. I have been doing administrative tasks, agenda overview, travel planning, etc. Besides that, I'm also working as a Graphic Designer. My services offer More

$25 USD / hour
(0 Reviews)
0.0
pledres

Hello! Good day! I have carefully read your post and I am an experienced Virtual Assistant. Through my experinces, I have been a Social Media Marketer and managed atleast 15 different social media accounts for More

$27 USD / hour
(0 Reviews)
0.0
harassi31

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$33 USD / hour
(0 Reviews)
0.0
lawlzitsmarie

Hello, Thank you for the opportunity to apply for this project. I feel that I am a great match for this position I have been an executive assistant for 5 years and also traveling / writing for a travel blog as well as More

$25 USD / hour
(0 Reviews)
0.0
mazlynmahmood

respected professional admin with 5 years of experiences who has generated hundred of business materials including reports, letters, proposals, presentations, reviews and manuals.

$41 USD / hour
(0 Reviews)
0.0
tracyslee2018

To Whom It May Concern: It is with great enthusiasm that I submit my application for the Administrative Assistant position. I have spent my career managing a range of construction projects with specific deliverables More

$44 USD / hour
(0 Reviews)
0.0
rickyandrews1104

Ready for the job Ping me through skype [login to view URL] we can have a call conversation Kindly view our portfolio @ [login to view URL] [login to view URL] Ping me through skype More

$25 USD / hour
(0 Reviews)
0.0
miaarayata

Good day, I am very much interested in your vacancy as an Administrative Assistant. My expertise MS Office as well as my more than 15 years rigid training and experience in Accounting, bookkeeping, Audit and Finance More

$25 USD / hour
(0 Reviews)
0.0