develop records management system

1. Incoming Mails

The company receives letters from people or company’s and they enter the following details in their book:

date received, registry number, received from, date of letter, letter reference number, subject, remarks, flag eg: confidential, urgent etc.

After that, the letter Is sent to the Regional Minister. Now the letter that the minister has received needs to be brought back to the records department and recorded again in their books.

The records department then send the forwarded letters to the department or office who is supposed to put that letter on file and the records department also put it on file too. The department who receive the letter and put it on their file don’t return the letter back again.

Problem: now the problem is that, these process needs to be digitised so that they can track all their letters effectively and aslo know the status of letters that have not been returned from the minister.

2. File Movement

They also have folders available. These folders contain all the letters received in the company. They also keep records of it manually when someone from an office or a department comes for it. They record the details as:

Date collected, name of person taken the file, when will you return it, person taken the file department, file number eg: ash/ksi/v1/213, name of file,remarks, status>not returned. After that the file needs to be returned back to the records office showing the following details: returned date, returned by- person name, number of letters in file returned, status> returned

Problem: now the problem is that, they need to be able to track these file when a department or office comes for them and needs to return them for proper filing.

3. Outgoing Mails

They also send letters to other people or company’s and they also keep records of that manually with these details,

Despatch date, registry number, to whom sent/sent to, date of letter, letter reference number, subject, sending department name, employee who brought the letter to be sent, position, telephone number, scan copy, status> despatched, remarks.

>so we need a form to accept the details and then have a table to view all outgoing mails

And we are done with the project.

They keep a copy of the despatched letter on file.

Problem: now they need to digitised it so they can have the records on the system and be able to retrieve it at any time.

So based on this they need a system that can help them manage their files and letters in the company properly.

4. Reports

Skills: MySQL, PHP

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About the Employer:
( 0 reviews ) Ghana

Project ID: #17165614

14 freelancers are bidding on average $198 for this job


interested for this project

$300 USD in 18 days
(238 Reviews)

Hi, nice to meet you! I am happy to see your serious project. I checked your requirements(Incoming Mails, File Movement, Outgoing Mails), also understood enoughly them. I have enough experience to develop Mail Syste More

$155 USD in 7 days
(23 Reviews)

Dear Sir, I have gone through project description and interested in taking it up. Posted bid amount is indicative and a more accurate I can give once more details are shared. Looking forward to hearing from you. Thanks More

$155 USD in 3 days
(157 Reviews)

Hello Sir, I have read your complete description about this project and I am sure that I can develop this one. Next I would like to ask you, do you have any preference with technology? Let's discuss More

$666 USD in 25 days
(40 Reviews)

Hi client, see my portfolio for more PHP project information. I am PHP developer having 6 years of experience in software development. please start your discussion with me. thanks.

$250 USD in 20 days
(13 Reviews)

Dear Hiring Manager!! Thank you for giving me a chance to bid on your project. i am a serious developer here and i have already worked on a similar project before and can deliver as u have mentioned Thanks

$100 USD in 3 days
(23 Reviews)
$250 USD in 2 days
(11 Reviews)

Hello Dear we and make this mail tracking cloud based application for you where you will need to enter the information of a letter only once and status and location will be updated in centralized system and only desig More

$30 USD in 3 days
(3 Reviews)
$155 USD in 3 days
(20 Reviews)

Hello, Hope you are doing great I have 6 years of professional experience in Android, iPhone, PHP, CSS, HTML, JS, Jquery, Angular 4, Ajax and all the other known frameworks as well as cms based on PHP. I am full t More

$85 USD in 10 days
(18 Reviews)

Hi, Managing all this files and folders manually will be chaos and so difficult. i can totally understand the amount of work that is bieng done now. We can reduce all the hard work and develop a really good system to More

$222 USD in 10 days
(3 Reviews)

I am an expert web, mobile and software developer. Write me let's talk better about exactly what you want :) Relevant Skills and Experience Sql C# Html Php Wordpress CSS Joomla Java Python Others

$100 USD in 3 days
(0 Reviews)

Hi, i already go thru with your project details that you need a record management system...I am exert in this i have already done many project like this. I have 5 years experience in Php, Css, Javascrip, Jquery, Bootst More

$150 USD in 7 days
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$155 USD in 5 days
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