Database for Prescreening & Processing Job Applicants for Various Open Positions
The process for hiring various positions has three phases. We would like to automate and streamline this process as much as possible. If an applicant selects the career tab on the main webpage, they will be redirected to an auxiliary webpage page which will contain the recruitment database.
Phase 1. Applicants will select button to determine which position they would like to apply for, fill out the corresponding pre-employment survey, attach their resumes and submit to website. An automatic confirmation email will be sent to applicant regarding receipt of transmission and a tracking number will be assigned to each submission.
[For a demonstration of this database, please go to [url removed, login to view] employment site and select “quick job search” located at the top of the screen. Select a position, such as technology or computer and chose “Apply Now.” This will take you to an area where you have to enter an email address in order to proceed. Once you enter the information, you will see the prescreening questions. After the user answers all of the questions, he/she will select “Submit” and the next screen will be a preview of the questions and answers, including the person’s resume. Please note that the final product that the site admin will see is the questions with the user’s answers, and then the user’s resume.]
Phase 2. Site Admin will print out all applicant submissions on daily basis (Including folder labels for each person), review survey responses and resumes. Site Admin will use grid to determine which applicants will be invited to the next phase of the process by selecting “Y” for Yes and “N” for No (Default should be set to Y). Those who are not accepted will be sent a mass email message indicating that “they will not be considered for the position and we wish them success in pursuit of their career goals.” Those who are accepted will be sent a mass email message in addition to the following: (#1) instruction sheet (#2) Consent to Conduct Background Check (#3) an independent contractor job employment agreement (#4) Independent Contractor Application and (#5) a link to watch a video to learn more about the position. If the applicants are interested in submitting the employment application, they may read the instruction sheet, fill out the application form and send it to the address listed along with a money order for a background check.
Phase 3. The Background check company will inform the company if the applicant passed. If they do not pass the background check, they will be sent an email message indicting that “they will not be considered further for the position based upon information found during the background investigation and we wish you success in your career goals.” If they pass the background check, they will be sent a mass email indicating that successfully passed the background check in addition to (#1) Instruction Sheet (#2) link to video and (#3) user ID code to access site and a temporary password to the site.
Site Admin may add, delete or modify the type of available positions, number and type of survey questions (True/False, Multiple Choice or fill in the blank) for open positions, position descriptions, and Mass email messages for rejection or success at each phase of the process and forms associated with each position.
For all applicants rejected during phase 3, site admin will send email message regarding specific reason for rejection, such as (#1) Failed Employment Verification, (#2) Failed Education Verification, (#3) Failed Credential Verification, (#4) Failure to notify of criminal conviction… and so on. These reasons should be apart of the grid used for the phase 3 response of the project. These applicants will be advised that they may submit additional statements regarding any discrepancies that were found during the background check.
There will be various reports that track status of all submissions, rejections and people who successfully completed the process. Reports may be run by specific date or time period (weekly, monthly, quarterly, annually or within two given dates).
Each open position will contain corresponding forms that are distributed during the phases of the process.