executive assistant to CEO of fast-growing tech company

QUALITANCE ([login to view URL]) is a fast-growing technology and innovation company, with offices in Bucharest, London, San Francisco, New York, and Sydney (Australia).

The Executive Assistant will

1. Facilitate interaction, act as point of contact or stand-in between CEO and clients and/or other people in the company

2. Reply to and handle some CEO communication on behalf of CEO (email, phone, etc)

3. Manage setup for meetings

- Prepare (working with relevant parties) and send out agendas to meeting participants

- Make sure participants are prepared with the right information, documents

4. Participate in client and staff meetings, take notes, follow up after the meeting on behalf of CEO

5. Take on small specific projects on behalf of the CEO and follow through to closure, working with people inside or outside the company, suppliers, etc

6. Conduct various research tasks, analyze findings, prepare reports

7. Operational support for CEO

- Manage calendar and meetings

- Manage and update agenda

- Follow up on meetings, engagements

- Manage travel arrangements for CEO (and other people upon CEO’s request)

- Travel, hotel, car rentals, etc

- Complete expense reports

The ideal person

1. Has a high level of ownership

- Reliability (high do/say ratio)

- Follow things through with resilience

- Determination to maximize success on everything you touch

- Has a courageous attitude towards tasks with little context or information

2. Is highly logical and rational

- Create clarity towards results expected of him/her and others

- Prioritize quickly

- Make fast decisions with confidence

3. Has good computer operating skills

- Word, Excel and PowerPoint are essential

4. Has excellent English level (both verbal and written)

5. Has some background in Sales, and ideally in technology

6. Has good instincts on Marketing

Travel might be required.

Skills: Research, Report Writing, Email Handling, Project Management, Virtual Assistant

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About the Employer:
( 0 reviews ) Bucharest, Romania

Project ID: #21782005

16 freelancers are bidding on average $21/hour for this job


Hello, We are IT-Engineers and Business Analysts, creating complete web and mobile solutions, for already more than 15 years, supporting our products with custom digital marketing strategies and instruments. Ther More

$35 USD / hour
(51 Reviews)

Greetings I am a business owner and am happy to help the CEO as a virtual assistant. Look forward to hear from you. Thanks RRC

$50 USD / hour
(14 Reviews)

Hi, I am continuously careful to execute correct descriptive linguistics and punctuation and are active writing. I have done masters in the content writing which provides me with the necessary background to handle y More

$30 USD / hour
(3 Reviews)

Hi there, I am Jerilyn and I believe I am the best person for this project. I am a digital media specialist and can help you market to any social media platforms and very knowledgeable with any administrative tasks. I More

$5 USD / hour
(11 Reviews)

I have 12 years of experience as Project Manager and I am Prince2 practioner certified. I have good hands on MS project and other project management tools. I have handled small, medium and complex projects in almost al More

$22 USD / hour
(3 Reviews)

I have over 15+ years of experience. Have managed all that is mentioned above and much more. We can discuss the details over chat. Look forward. Regards Mona Mehra 91- 9999340004

$20 USD / hour
(1 Review)

HI, Dear. I'm a senior web&app developer with over 7 years of experience and very strong in this area. If you want to work with me,I am sure I can deliver you a wonderful result as you [login to view URL] send me a message so More

$20 USD / hour
(0 Reviews)

I have experience working remotely as an executive assistant to CEO.I am a team player with a commitment to customer service through 6 years work experience in various administrative roles, who possess the ability to c More

$10 USD / hour
(0 Reviews)

I am very intrested for the job. I am from Romania and i don’t have any problem to travel, if required. Regarding the tasks, I can handle all of them but I agree if it is necessary with a trial period. Regards!

$11 USD / hour
(0 Reviews)

I am a Business Professional having an experience for more than 5 years back in my home country. I used to deal with business deals, emails, management, everything. I was working in my Dad's firm. I have been doing the More

$30 USD / hour
(0 Reviews)

Hi there, I am a Virtual Business Assistant based in the greater Los Angeles area and would like to refer you to my list of services, client testimonials, and experience here: [login to view URL] More

$25 USD / hour
(0 Reviews)

Having work experience of more than 8 years gives me enough potential to handle this project. I can start this project on immediate basis, & can work as per the client requirements as an special offer i will work on n More

$18 USD / hour
(0 Reviews)

Hello, I would like to apply for your job offer. Please contact me as soon as possible so we can discuss about it. Best regards, Jasenka J.

$10 USD / hour
(0 Reviews)

We can immediately start work. I am Sr. PHP Developer having over 10+ years of quality experience in designing & developing web applications using:- Programming Languages:- Core PHP,, wordpress,joomla,Bigcommerce,mag More

$10 USD / hour
(0 Reviews)

Project Management Skill • A bright, talented and ambitious technical project manager who has the required PRINCE2 Practitioner qualifications along with comparable 18 years of experience of working to the highest st More

$20 USD / hour
(0 Reviews)

in all previous position i have held, i have approached them as opportunities for career advancement and discovery. I will bring the same entrepreneural spirit and value added vision to your office

$22 USD / hour
(0 Reviews)