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Full-time Office Assistant

Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

Proven experience as an administrative assistant, virtual assistant or office admin assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Are you looking for an Administrative assistant job? Explore openings on the Workable Job Board!

Skills: Database Administration, Network Administration, Software Architecture, System Admin, Virtual Assistant

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About the Employer:
( 0 reviews ) United States

Project ID: #18309837

17 freelancers are bidding on average $18/hour for this job

bindmission

Hello, Hope you are doing well. I have 6 years of experience in Virtual admin works. I can handle this job. Regards. VishnuLal

$20 USD / hour
(42 Reviews)
5.1
Dimitris1995

hello folks, i am an expert in the fields you desire. i am able to start right away. do not hessitate to contact me for more details. cheers,

$17 USD / hour
(4 Reviews)
4.2
relharissi

I am a versatile Virtual Assistant with extensive international experience helping several Business Owners. Incredibly organized and strategic in developing air tight schedules to meet constant deadlines that my work More

$22 USD / hour
(7 Reviews)
2.3
webconfigure

WOAH, I hope this message sifts through the spam and finds you well. Rather than bore you to death with some canned the, I wrote a short description and little a bit more about myself Trust me, this isn't some r More

$15 USD / hour
(0 Reviews)
0.0
mnimarkoh

A reliable, self-motivated, and efficient assistant with experience providing remote administrative and personal support to busy professionals across the globe. From organizing travel arrangements and managing sched More

$16 USD / hour
(0 Reviews)
0.0
nooraxofficial

I have gone through your project posted on this website and come to know that you are looking for a virtual assistant. I'm new on this website but I have eight years of experience in digital marketing and virtual as More

$22 USD / hour
(0 Reviews)
0.0
chaseneil3

My experience as a Manager for Dorset Estates and Country Club, Manager/Chief Consultant for Epic Counselling and Consultations and as Administrative Officer for the Ranger Cadet Combined Corps, puts me in a position t More

$17 USD / hour
(0 Reviews)
0.0
cesargarin

Hi, my name is Cesar, I speak Spanish, English and Portuguese, I'm very friendly and i adapt to changes really quickly. I love helping people and i have experience on Facebook pages and contacting the customers directl More

$16 USD / hour
(0 Reviews)
0.0
annaharbin120579

I am puctual and quick learner. if you were to hire me, you would have a dedicated hardworking individual, committed to doing things, right and proper no matter how big or small the job. thank you.

$22 USD / hour
(0 Reviews)
0.0
marting198592

Hi Dear I read your job carefully and understand your requirement well. I am a web() , android and ios expert. I have full experienced on IT projects with MEAN/Full Stack for 8 years. I have developed many webs More

$15 USD / hour
(0 Reviews)
0.0
FloresRuth

Good Day! I have the luxury of time now since My contract just ended. I decided to have a full time home based online job and I think this could be a great start. I am a secretary of a school principal, i do emailing, More

$16 USD / hour
(0 Reviews)
0.0
Georganez

Hello, I believe my skills will be an asset to you or your organization. Hello, I believe my skills will be an asset to you or your organization. I have worked as an executive assistant & social media manager for a h More

$22 USD / hour
(0 Reviews)
0.0
Bitamale

Having an excellency communication skills both verbal and written, as well as fluent in English. I am holding B.A degree in Education specifically in administrative area.

$16 USD / hour
(0 Reviews)
0.0
cghannah

I started out in the fast-paced call centre customer service and sales environment for 5.5 years where I performed similar tasks to your job description. I branched off on my own working from my home office for the pas More

$22 USD / hour
(0 Reviews)
0.0
Sinhaa9

I bring in rich experience in Human Resources, Stakeholders management, facilities management, Reportings, Microsoft excel, benefits negotiation, marketing I believe my experience in this domain will add definite value More

$16 USD / hour
(0 Reviews)
0.0
hydz85

I have worked as an admin assistant and a dental secretary before. I'm the best candidate for the job that you are looking for. My past job experience fits for the requirements. I am well-behaved and dedicated employee More

$20 USD / hour
(0 Reviews)
0.0
shamim099alam

I have very experience in Office assistence and Good knowledge to other office task in timely manner.

$17 USD / hour
(0 Reviews)
0.0