Closed

Admin Assistant - Part time

This position will work Mon through Fri; 9:00am to 2:00pm. and support the Commercial Property & Asset Management staff in all facets of property administrative management.

The individual will be responsible for facilitating tenant work orders, coordinate w/ assigned maintenance providers, provide high level of tenant customer service/correspondence, assist in overall day to day administrative activities. Knowledge of building maintenance, light construction a plus.

** Japanese, Mandarin, Vietnamese, or Thai speakers are encouraged to apply **

Job Req: 831.7

Industry: Property Mgt.

Job Type: Part time / 25 hours weekly * Mon- Fri 9:00am to 2:00pm.

Location: Irvine, CA.

JOB DUTIES

Administrative/Customer Service/Tenant Relations:

• Provide general administrative support to asset/property management staff as needed

• Assist w/ dispatch of tenant service requests and track through completion of work orders.

• Establish and maintain various property and vendor related documents and files.

• Maintain positive relationships with tenants, vendors and contractors.

• Coordinate with assigned maintenance providers

• Report and/or track various services, costs and other activity as necessary

• Prepare notices to tenants relating to property rules, upcoming projects as necessary

• Assist with reporting, contract Mgt. and overall day to day admin activities.

Accounting / Financial

• Coordinate invoices and required approvals, ensuring all billings are correct and paid timely

• Obtain completed W9/COI's forms as needed from any new vendors/contractors

• Assist with preparation of periodic financial and property level reporting/analysis

• Work with Asset Manager on preparation of annual budgets as necessary

Property Management /Contract Administration

• Maintain preferred vendor list and assist in sourcing new servicers when required

• Assist w/ service agreements, tracking expiration and coordination of RFP/ bid packages

• Maintain common area equipment/system inventory and PM schedules as required

• Coordinate as necessary for scheduled building inspections

• Maintain/focus on controlling costs and the efficient implementation of internal procedures

JOB REQUIREMENTS

• Able to work Monday - Friday 9:00am to 2:00pm

• 1 to 2 years' Property management / administration experience.

• BA or BS degree preferred

• Knowledge of building maintenance, light construction,

• Asian language skills preferred (Japanese, Mandarin, Vietnamese, etc.)

• Computer skills are essential; Microsoft Excel, outlook skills a must.

• Typing proficiency; 45wpm and above.

.

Skills: English (US), Japanese, Project Management, Translation, Virtual Assistant

See more: grapic design assistant part time, latest project assistant part time working hanoi, escrow officer assistant part time international, part time job office assistant, part time administrative assistant work from home, part time administrative assistant near me, part time administrative assistant salary, part time jobs in office work, part time administrative assistant job description, part time office assistant job description, part time admin jobs from home, can virtual assistant part time, virtual assistant part time nights, virtual assistant part time basis, india virtual assistant part time, virtual assistant part time phone coverage, need virtual assistant part time, marketing assistant part time market, virtual assistant part time hours per week, seo assistant part time job

About the Employer:
( 0 reviews ) United States

Project ID: #17816818

43 freelancers are bidding on average $1356 for this job

Junyou

Dear Sir/Madam, I'm a native Chinese translator with a degree in Linguistics and have been working in UK and US companies over 5 years. Over the past 14 years I've been dealing with translation work in various fiel More

$1250 USD in 20 days
(243 Reviews)
7.2
funnyhoney

PMP certified IT project manager, MBA in marketing, business analyst, market researcher,writer, proficient in the field of business plans, presentations, SEO, social media, Adwords project management, presentations, More

$1555 USD in 20 days
(44 Reviews)
6.7
$1500 USD in 3 days
(7 Reviews)
3.5
prachi82tripathi

I am a software engineer having 9+ years of experience in Software Development and Project Management. I like to work in fast paced environments on global large scale complex projects. I have an outstanding ability to More

$1230 USD in 30 days
(3 Reviews)
2.9
sprakriti

I can help you with creating a technical report which is enough attractive and relevant to its subject and follows the report subject. It would be based on real-life experiences & can really help the developers / j More

$1000 USD in 30 days
(1 Review)
3.1
palinco2003

Hello, I am Paul, a professional freelancer and an expert in virtual assistance tasks, and social media marketing management. I have a master degree in management. English is my first and official language. I have ov More

$1250 USD in 20 days
(4 Reviews)
3.1
rakeshwadhwani

Dear Valued Employer, I can add value to your project, by suggesting new ideas. I am fast and reliable. For further understanding why I am the right firm for your project, kindly check my profile, reviews, rating and More

$1250 USD in 20 days
(4 Reviews)
4.7
Tinabee

Hello, I am Tinabee, a native Vietnamese speaker. I graduated with a Bachelor’s Degree from University of Economics in 2007, major in Finance & Banking. I have worked as an accountant for Eximbank in HCMC, Vietnam s More

$1500 USD in 30 days
(4 Reviews)
2.2
GoodPart

Hello, I'm based in Japan and I can speak English fluently. I may be able to help you with the job, but I need to know more about the work volume. It's not very clear to me the relationship of between the volume More

$800 USD in 20 days
(1 Review)
0.6
nokchida

Hello, I am a native Thai speaker and work as a freelance documentary producer. Basically my skills are researching, coordinating and all administrative tasks. Hope to discuss with you, Best.

$1250 USD in 20 days
(1 Review)
0.6
chrisdinhdai

Hello! I am very happy to read your project. I come from Vietnam and I am also working as admin for two fanpages and one website in Vietnam so I know how to perform well as an admin. Please inbox me so we can discus More

$1250 USD in 20 days
(2 Reviews)
0.0
rahibhussain

Hi, As Business Analyst, currently I have good time add value to your assignments, I can be good team member as part time virtual assistant. Please review my profile for your review, Regards, Rahib Six More

$1388 USD in 20 days
(0 Reviews)
0.0
Nimuk

Good day, I have great communication skills, planning & organizing, report writing with a resolve to handle customer complaints as well as build customer relationships. This has been enabled partially by my persona More

$750 USD in 3 days
(0 Reviews)
0.0
denkoj

I would like to ask for additional information as to your project. i am currently interested and i would like to know more in detail. i look forward to hearing from you

$1500 USD in 14 days
(0 Reviews)
0.0
jacquelrose

VA/PA/EA of over 28 years experience, able to work US timezone and hours required from home office with all technology and kit required. Having worked in City of London for most of my career in Asset Management/Invest More

$1277 USD in 10 days
(0 Reviews)
0.0
kumargovind4120

Hello sir I have lost of experience in the online sites I. Am student a typing teacher Relevant Skills and Experience I have so your work in your budget

$1250 USD in 20 days
(0 Reviews)
0.0
nmmorata

I am an expert in managing operations with excellent skills in managing staff, administrative control, and microsoft excel. I can commit to the time you need me to work as I am currently on extended leave from my curre More

$1111 USD in 20 days
(0 Reviews)
0.0
akshay797

I give 68 hours in a one week I am the virtual assistant employee so I have experience of all these types of works.... quality good, making work perfectly and in time, and user-friendly for works it's my guaran More

$750 USD in 20 days
(0 Reviews)
0.0
ivyimboc9

Experience in handling Customer Service. Freelancer in Detail Tagger for [login to view URL] and Social Media Marketing.

$1250 USD in 20 days
(0 Reviews)
0.0
franckytalla

Hello to you!! I wish you to hire me i'm very competent i've work in many company before Relevant Skills and Experience I'm a graphic désigner and à good translator too!! Hire me and you would'nt be deceive

$1250 USD in 20 days
(0 Reviews)
0.0