Office Manager

Office Manager Job Description: The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation. Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Responsibilities: Organize and schedule meetings and appointments Organize office operations and procedures Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time Provide general support Responsible for creating PowerPoint slides and making presentations Manage executives' schedules, calendars and appointments Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and that clerical functions are properly assigned and monitored Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers Ensure office efficiency is maintained by carrying out planning and execution Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office Ensure that results are measured against standards, while making necessary changes along the way Allocate tasks and assignments to subordinates and monitor their performance Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff Perform review and analysis of special projects and keep the management properly informed Determine current trends and provide a review to management to act on Responsible for recruiting staff for the office and providing orientation and training to new employees Ensure top performance of office staff by providing them adequate coaching and guidance Responsible for developing standards and promoting activities that enhance operational procedures Coordinate office staff activities to ensure maximum efficiency Evaluate and manage staff performance Recruit and select office staff Organize orientation and training of new staff members Coach, mentor and discipline office staff Design and implement filing systems Ensure filing systems are maintained and current Establish and monitor procedures for record keeping Ensure security, integrity and confidentiality of data Design and implement office policies and procedures Oversee adherence to office policies and procedures Analyze and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Coordinate schedules, appointments and bookings Handle customer inquiries and complaints Manage internal staff relations Maintain a safe and secure working environment Requirements: Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office and MS Excel Knowledge of accounting, data and administrative management practices and procedures Knowledge of business and management principles